Assistant Accountant
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Job Summary
The Assistant Accountant will be based in Kigali and will play a critical role in keeping AMIs financial engine running accurately efficiently and compliantly. This is a role for someone who takes genuine pride in getting the numbers right someone who is organized detail-oriented and understands that strong financial foundations are what enable AMI to deliver impact at scale across the continent.
The successful candidate will report to the Finance Controller in Rwanda and to AMIs Senior Accountant based in Kenya and will liaise with staff across other country offices including Senegal and South Africa.
Accounting functions and internal controls
Account receivables
Ensure that inter-company billing is in line with procedures (e.g. mark-up charge out rate VAT treatment) and is properly recorded.
Ensure customer invoices (external and internal) are accurate and raised on time
Invoices are filed sequentially on the google drive folder per month
Account payables
Updating the Expense tracker based on approved POs and Expense reports
Ensure that supplier invoices are properly authorized posted and coded to the relevant account code and recorded in the accounting system weekly
Reconciling the A/P monthly to the supplier statement/invoice - For all major suppliers
Reconcile the AP Listing to the TB monthly
Updating payments on AP before the next payment run
Preparing payment run before 14th 23rd and 30th.
Cash and Bank
Ensure that cash is safe-guarded and payments properly accounted for
Ensure that bank accounts and mobile money balances are posted at least weekly
Weekly posting of direct debits and credits from bank statements
Monthly reconciliation for all accounts Bank accounts and Petty cash
Reconciliations and bank statements are saved on Google Drive
Ensure that cash is safe-guarded and payments properly accounted for
Ensure that bank payments are properly authorized
Ensure that bank deposits and receipts are properly accounted for and with sufficient supporting documentation.
Financial processing and internal control
Ensure that accounting records are accurate and up to date and that required monthly processing deadlines are met
Preparation of monthly Country reports by 12th of every month
Understand and follow group accounting procedures (per finance manual) and ensure that others do the same
Assist the Financial Controller and Accountant as required
Grants
Support grants and donor compliance by ensuring financial transactions adhere to donor rules and reporting requirements and tracking expenditure against approved budgets.
Collaborate with the programs team and other departments to align financial records with work plans and support donor reporting.
Tax Compliance and governance
Comply with local VAT income tax WHT and statutory reporting requirements (liaising with tax and other advisers as necessary)
Prepare a monthly reconciliation of Sales as per VAT to sales as per Ledger.
Liaise with company auditors as necessary to ensure a smooth annual audit process.
Education and Experience
Bachelors degree in Accounting Finance or a related field
Minimum 4 years of hands-on experience in an accounting or bookkeeping role preferably within a structured finance team
Professional accounting certification (CPA ACCA or equivalent) completed or in progress is a strong advantage
Experience in grant financial management and donor compliance is highly desirable
Prior experience working in a multi-country NGO or development sector environment is an added advantage
Technical Skills
Proficient in at least one recognised accounting software package (e.g. QuickBooks Sage Xero or similar)
Strong working knowledge of Microsoft Excel and Google Workspace tools
Solid understanding of Rwandas tax and statutory compliance requirements VAT WHT income tax or a demonstrable ability to get up to speed quickly
Familiarity with accounts payable and receivable processes bank reconciliations and month-end reporting
Personal Attributes
Highly organized and methodical you manage multiple deadlines without losing accuracy
Strong attention to detail and a genuine commitment to getting things right first time
A clear and confident communicator who can work effectively with finance and non-finance colleagues across different locations
A collaborative team player who is flexible helpful and willing to roll up their sleeves
Self-motivated with a growth mindset you actively seek to learn and improve
Comfortable working in a fast-paced dynamic environment where priorities can shift.
A high-impact diverse and ambitious team with common values:
Be the best: We work really hard are proud of what we do and love delighting our clients with quality.
Own it: We step up to the task never pass the buck and hold ourselves accountable for delivering results.
Push the limits: We ask why embrace failure and try new things. We never settle.
Do whats right: We act with integrity confront dishonesty treat people fairly and strive to contribute to the greater good
Always care: We dont have ego its always team before me. We are kind we celebrate each others success and we care enough to give honest feedback.
A dynamic office & team life:
Brand new offices in Westlands Nairobi
Monthly team social events and yearly offsite
Regular learning and coaching opportunities
A hybrid working model
Required Skills:
Bachelors degree in Business Marketing or a related field Minimum of 4 years experience in business development strategic partnerships or B2B/enterprise sales Proven experience operating in fast-paced high-growth or entrepreneurial environments Demonstrated experience in B2B business development with a strong track record of driving revenue growth Proven ability to engage influence and sell to senior stakeholders including CEOs and executive leadership teams Track record of successfully closing mid- to high-value deals (USD 7800) Strong client relationship management experience with the ability to build and sustain long-term partnerships High level of commercial acumen including pipeline management opportunity prioritization and deal structuring Excellent communication presentation and negotiation skills Strong ownership mindset with the ability to operate independently and drive results Strategic thinker with a passion for driving business growth and impact across Africa
