Document Controller

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 34000 people in over 30 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

This role is part of Arcadis Global Excellence Centre (GEC) and will join our 3000 talented individuals working in India Romania and Philippines in partnership with Arcadis offices globally. The GEC brings key capabilities and capacity to support our clients seamlessly around the world. For those in GEC there are options to be dedicated to one country; developing deep knowledge and strong relationships as well as opportunities to be part of teams working truly globally as a center of excellence offering diversity and variety. Arcadians are by nature globally minded and culturally aware and Arcadis strongly believes in flexibility which enables change over time as your career progresses. The GEC model is well embedded in Arcadis and the strong relationships that exist between our global offices are truly unique.

Role accountabilities:

Lead all document management activities for large-scale projects within a PMC (Project Management Consultancy) mission. Oversee the Document Control function from EDMS setup to final handover ensuring robust compliant and traceable document control across all phases. Previous experience in data center or pharma construction is strongly preferred.

Key Accountabilities

Design Leadership

• Oversee and enforce robust document approval workflows for all design submissions and releases.
• Ensure integration of BIM deliverables and maintain accessible records of all design revisions and approvals.

Multidisciplinary Coordination

• Manage document flows between design construction QA/QC commissioning commercial and operations teams.
• Maintain a single source of truth for all project documents (drawings models ITPs test records).

Construction Oversight & Field Execution

• Control and track transmittals for shop drawings method statements ITPs and subcontractor deliverables.
• Ensure hold-point documentation is reviewed and signed before release to site.

Schedule & Delivery Management

• Track and report document milestones (submittals approvals as-builts) to support project schedule and commissioning handovers.
• Produce look-ahead and status reports to prevent document-driven hold-ups.

Client & Stakeholder Interface

• Provide portal access and support for client and third-party audits.
• Prepare and deliver comprehensive handover documentation packs (O&Ms warranties certificates test records BIM as-builts).
• Coordinate with authorities for permitting and compliance submissions.
  

Quality Risk & Safety Management

• Ensure audit trails secure document storage and retention schedules are maintained.
• Implement and enforce naming conventions metadata standards and backup/recovery procedures.
• Ensure all documents meet regulatory and contractual requirements.

Leadership & Team Oversight

• Lead and mentor document control staff; deliver training on EDMS (Aconex Asite ACC ProjectWise SharePoint or client platforms).
• Enforce SLAs and drive continuous improvement of document control workflows.
• Ensure full integration between EDMS and BIM/Project Controls for traceable auditable deliverables.

Qualifications & Experience:

• Bachelors degree or equivalent in a relevant discipline (e.g. Civil Engineering Architecture Construction Management etc.) masters degree an advantage.
• 5-10 years experience supporting project administration ideally in construction or engineering.
• Proficiency with Microsoft Office SharePoint BIM 360 ACC and project management tools.
• Proficient in organizing and maintaining project documentation (drawings contracts RFIs submittals etc.) and ensuring compliance with standards like ISO 9001/19650.
• Strong organizational and communication skills.
• Attention to detail and ability to manage and prioritize tasks.
• English language proficiency required.

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people.

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