Assistant Document Controller

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 34000 people in over 30 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

This role is part of Arcadis Global Excellence Centre (GEC) and will join our 3000 talented individuals working in India Romania and Philippines in partnership with Arcadis offices globally. The GEC brings key capabilities and capacity to support our clients seamlessly around the world. For those in GEC there are options to be dedicated to one country; developing deep knowledge and strong relationships as well as opportunities to be part of teams working truly globally as a center of excellence offering diversity and variety. Arcadians are by nature globally minded and culturally aware and Arcadis strongly believes in flexibility which enables change over time as your career progresses. The GEC model is well embedded in Arcadis and the strong relationships that exist between our global offices are truly unique.

Role accountabilities:
Support Project Managers and teams by assisting with project administration ensuring efficient and accurate control report review and distribution of project documents using CDE platforms and following Arcadis and client requirements.

Key Accountabilities

• Prepare and issue weekly RFI and design documentation reports (status contractor milestones review outcomes).
• Review contractors designers documentation in CDE platforms for completeness and compliance.
• Check comment and verify metadata for uploaded documents; coordinate and resolve inconsistencies.
• Notify stakeholders of missing or incorrect documentation ensuring timely resolution.
• Maintain latest deliverables list from contractors; categorize and track submissions/resubmissions (e.g. using Asite Aconex or any other CDE platform).
• Support document management within SharePoint Box and other CDE systems as required.
• Assist with document handover processes and compliance checks.
• Oversee and document approval workflows for all design submissions and releases.
• Oversee document flows between design construction QA/QC commissioning commercial and operations teams.
• Maintain a single source of truth for all project documents (drawings models ITPs test records).
• Support the team with any trackers for PM outputs and / or design deliverables.
• Report for document milestones (submittals approvals as-builts) to support project schedule and commissioning handovers.
• Support to produce look-ahead and status reports to prevent document-driven hold-ups.

Qualifications & Experience:

• Bachelors degree or equivalent in a relevant discipline (e.g. Civil Engineering Architecture Construction Management etc.) masters degree an advantage.
• 1-3 years experience supporting project administration ideally in construction or engineering.
• Proficiency with Microsoft Office SharePoint BIM 360 ACC and project management tools.
• Proficient in organizing and maintaining project documentation (drawings contracts RFIs submittals etc.) and ensuring compliance with standards like ISO 9001/19650.
• Strong organizational and communication skills.
• Attention to detail and ability to manage and prioritize tasks.
• English language proficiency required.

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people.

#JoinArcadis
#CreateALegacy
#Hybrid
#RoPlaces
#GECPlacesPPM