Tender Specialist

This role requires excellent analytical skills strong attention to detail and the ability to work under pressure while managing multiple deadlines.

Tender Administration

• Manage the complete tender administration process from invitation to submission.
  
• Prepare review and organize tender documents ensuring completeness and compliance.
  
• Maintain an organized database of all tender-related documents correspondence and records.
  
• Coordinate the issuance and receipt of tender documents with contractors consultants and clients.
  
• Track tender submission deadlines and ensure timely completion of all activities.
  

Bid Coordination

• Receive and register contractor bids in accordance with company procedures.
  
• Monitor bid bonds bank guarantees and guarantee letters to ensure validity and compliance.
  
• Coordinate clarifications and responses between contractors and the Project Management team.
  
• Consolidate contractor queries and prepare official correspondence.
  
• Ensure confidentiality of all tender information throughout the bidding process.
  

Technical & Commercial Support

• Assist in compiling technical and commercial bid evaluations.
  
• Coordinate with engineering procurement finance and project teams during tender evaluations.
  
• Prepare comparative analyses bid summaries and recommendation reports.
  
• Support negotiations and post-tender clarifications where required.
  

Documentation & Reporting

• Prepare periodic reports on tender status submissions and project progress.
  
• Develop presentations dashboards and management reports for the Commercial Department.
  
• Maintain accurate records of tender activities for audit and reference purposes.
  
• Archive completed tenders and ensure proper document control.
  

Coordination & Compliance

• Liaise with internal departments to collect required technical and commercial information.
  
• Ensure all tender submissions comply with company policies and client requirements.
  
• Monitor compliance with contractual and procurement procedures.
  
• Assist in improving tender administration processes and documentation standards.
  

Requirements

• Bachelors degree in Commerce Business Administration Finance Economics or a related field.
  
• Professional certification in Procurement or Tender Management is an advantage.
  

• 57 years of experience in tender administration procurement support contracts administration or commercial operations.
  
• Experience in the construction engineering infrastructure real estate or consultancy sector is preferred.
  
• Familiarity with government and private sector tendering processes is an advantage.
  

• Advanced proficiency in Microsoft Excel (Pivot Tables VLOOKUP/XLOOKUP formulas reporting).
  
• Strong working knowledge of Microsoft Word and PowerPoint.
  
• Experience with document management systems and ERP software (SAP Oracle or similar) is an advantage.
  
• Ability to prepare reports presentations and analytical summaries.