Senior Project Professional

BAE Systems Strategic Aerospace Services WLL

Job Location:

Doha - Qatar

Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Located on Al Udeid Airbase in Doha the Qatar Technical Institute provides internationally recognized training programs to the Qatar Armed Forces consisting of Foundation Training General Engineering and Specialty Type Training. Supporting Qatar vision 2030 this ensures personnel are equipped with appropriate skills and knowledge for a career in the Armed Forces. The Senior Project Professional role is focused on both Project Management & Project Control including the operational day-to-day running of the Technical Institute through to the mobilization of the long-term Technical Institute solution. Working in a co-located environment closely alongside the QAF customer the role necessitates professionalism and maturity from the outset and is an excellent opportunity to obtain hands-on experience in both a customer facing and training environment.

The role will include:

Project Management & Control of the delivery of Speciality Type Training
Project Management ownership of various Major Work Elements their CSR inputs and associated reporting requirements
Project Management of the Technical Institute Resourcing Plan and associated sub-contracts
Project Management of the Technical Institute Capacity Plan
Ownership and management of a robust Technical Institute change process retaining compliance with programme and organisational requirements
Ensuring the Technical Institute adheres to BAE Systems Project Control & Management governance processes and procedures
Ensuring effective integration with the wider Qatar-based organisation namely the Facilities MoB and Qatar Branch Office entities.
Support to solution definition requirement compilation/derivation and initial cost estimating for New Business opportunities

Core Activity:

The role will immediately deploy into Qatar with regular communications with various UK based functions.

Day to day duties include:

Solution Definition Documentation through to the Statement of Requirements and Statements of Work for any New Business opportunities alongside associated initial cost estimates and integration with functional representatives (e.g. Estimating / Commercial)
Project Management Delivery activities associated with the Technical Institute Recurring Service Training Delivery
Maintenance of the TI capacity planning tool ensuring topicality at all times.
Ownership of Resource Planning Capacity Planning and any subsequent updates to sub-contracts (BSL)
Act as the focal point in the Technical Institute for BSL contract changes
Act as the focal point for all Export Control queries
Act at the focal point for the Technical Institute Change Control Process
Compile underpinning data in support of the quarterly CSR
Compile underpinning data in support of programme reporting (OPR Risk & Ops CCB)
Management of Technical Institute IT including Project Management and Control challenge into CAM488 and their associated deliverables into the TI project stand-up of the service and associated transition to a recurring service delivery
PM support to the stand-up of Fusion Learning Management System
Creation of periodic reports for all relevant internal and external stakeholders. Ensuring Technical Institute progress is communicated effectively.
Support to the delivery teams (e.g. Vocational Training Delivery) to track and report on budget schedule and quality.
Support the Project Management Lead in Contract Status Report (CSR) reporting.
Support to the Integrated Business Planning process.
Management of project change through the QPO change management process.

Key Accountabilities:

Act as the focal point for the Technical Institute New Business including initial solution development cost estimating and stakeholder engagement.
Ensure that the TI capacity planner and resource planner is kept current and reviewed monthly with the TI leadership team to ensure topicality.
Act as the focal point for all export licensing queries and compilation of draft license applications for onward transmission by the Export Control Team.
Collate designated slides for the Operational Performance Review pack for the TI where necessary collating inputs from other stakeholders/slide owners.
In support of the Project Management Lead collate the quarterly CSR inputs for each Major Work Element under your responsibility.
Provide Project Management and Project Control ownership of all the requirements enablers and delivery of Speciality Type Training and Information Management & Technology (IM&T)
Facilitate strong integration links via regular communication with the Facilities organization and the Branch Office supporting the Contract & Assurance Manager in the development and implementation of an effective Communications Strategy.
Management of BSL partner resource demand and associated budget through periodic updates to contract documentation as required.

Requirements

In an operational fast paced setting candidates must have:

Strong organizational and motivational skills.
Ability to coordinate multiple priorities in a dynamic operating environment working with a high degree of autonomy.
Experience of communicating with the customer community whilst understanding the cultural sensitives of the Middle East environment.
Ability to work in a diverse environment of varying nationalities cultures and backgrounds.

Working in this role candidates must have:

APM Project Management Qualification or IPMA Level D equivalent
5-years experience working in complex Project Control systems
Ability to discharge Project Management delivery and Project Control responsibilities in tandem
Competent in the use of IT spreadsheets word processing and database management
A desire to drive the increased use of cutting-edge technology in the Technical Institute

It would be highly desirable (but not necessary) for candidates to have:

APM Project Professional Qualification (was APM Practitioner Qualification) or IPMA Level C equivalent
Additional Language Skills pertinent to the Middle East environment

Required Skills:

Comply with the latest issue of the BAE SYSTEMS Part 145 Maintenance Organisation Exposition (MOE) and general awareness of the defence logistics framework and associated procedures in relation to the movement of all logistics items Receive all items checking that all required documentation is present and correct and that the packaging is intact. Check that part numbers on documentation matches that marked on the part or parts packaging Quarantine any non-conforming items for appropriate investigation action. Record receipts using the electronic stock accounting systems and procedures currently in operation Place stores and parts demands as required on IMS Maintain the preservation of materials and equipment whilst in storage or transit Ensure the storage handling and movement of hazardous materials is carried out as defined within hazard data sheets and mandated procedures Pick pack and deliver parts requests to the customer checking the right parts are delivered to the right place at the right time safely including line side replenishment Coordination of any Tasking requests that require forklift/vehicle support providing that support and liaising with the requestor to ensure any access or support issues are addressed prior to the activity Coordination of Forward Delivery activities ensuring the QEAF members of staff know where to deliver to and where to collect from Protect any materials for dispatch against transit damage Identify and report inabilities of supply items to all relevant teams Be able to coordinate and assist in the preparation of detachment pack ups Assist in programmed/adhoc Stock Taking activities Performing and understanding investigation activities on IMS to assist in and resolve any stock discrepancies Deliver a Direct Line Feed (DLF) service to Depth and Forward supplying and replenishing all consumable requirements including POL. Ensure the DLF Forward and Depth visit schedule is adhered to preventing any consumable racks or POL in-use lockers from reaching nil stock Maintain the physical storage issue and receipt into and out of stock of all POL items Conduct Warehouse husbandry and building oversite checks Carry out shift work as required in rotation Mentoring QEAF Team members of the Team in effective and safe Supply Chain Operations including monitoring of IMS inputs by the QEAF