R109 DOCUMENT CONTROLLER

Position Title: Document Controller
Location: Qatar

Safety Related Responsibilities

• Adheres to and follows all safety policies procedures and safe work practices.

• Always upholds the value of the Tenets of Operations in compliance with safe work practices.

• Supports QAPCO initiatives and targets aimed at strengthening QAPCO safety performance.

• Actively participates in departmental safety campaigns.

• Provides support and services for other departments’ safety campaigns.

• Participates in the QSAFE process and complies with departmental safety targets.

• Understands the importance of training and remains compliant with QAPCO training requirements and assignments.
  
  General Tasks

• Actively participate in the operation and maintenance of the Document Control Center and the Electronic Document Management Systems (EDMS).

• Maintain the integrity of hard copy and electronic document systems.

• Provide companywide customer support for technical and non-technical documentation.

• Provide documentation support to various capital projects.

• Maintain engineering document numbering equipment numbering and line numbering systems.

• Support companywide implementation of Information Management (IM) policies and procedures as per OE requirements.

• Support document standardization across departments including drafting formatting identification numbering coordinating review/approval processes and managing documents in EDMS.

• Support all departments in retention archiving and disposition of company records and documents (hard copy and electronic).

• Directly engage with the Management of Change (MOC) process.

• Administer the Stature MOC system including user management for the entire facility.

• Verify PSI and Non-PSI documents in MOC packages and ensure proper red-line markups are attached.

• Coordinate with MOC originators/facilitators to resolve documentation discrepancies.

• Coordinate with concerned Engineers for technical clarification regarding engineering document updates through MOC.

• Coordinate with CADD and INtools groups for PSI and Non-PSI source updates.

• Verify source-updated engineering documents red-line mark-ups and revision history; communicate discrepancies to CADD.

• Coordinate with discipline Engineers/Head of Design Engineering/Engineering Superintendent for review/approval of engineering documents modified through MOC.

• Immediately update PSI documents affected through MOC to ensure compliance with OE requirements.

• Ensure up-to-date PSI documentation in EDMS for ready user access.

• Receive validate and maintain project turnover documentation.

• Conduct thorough verification of turnover documentation from vendors contractors and subcontractors.

• Maintain interim library facility in the QAPCO control room until all engineering documents are migrated to EDMS.

• Archive and manage hard copy records stored at various locations.

• Provide documentation support to QAPCO plant personnel.

• Attend bi-weekly meetings with the QAPCO Project Team on final data turnover.
  
  Customer Support Tasks

• Scan and upload PM checklists for all Maintenance disciplines into EDMS.

• Scan and upload checklists forms and monthly reports for all Technical department disciplines.

• Provide scanning support for technical documents across the entire facility.

• Provide expertise in converting engineering documents from non-editable to editable formats and manage them in EDMS.

• Deliver additional documentation services assigned by the Supervisor.
  
  Basic Qualifications & Experience

• Education: 3-year Diploma in an Engineering discipline.

• Experience: Minimum 5 years of hands-on document control experience in the Oil & Gas industry preferably in major project implementation with an EPIC contractor.

• Demonstrated awareness of international Oil & Gas and petrochemical industry codes and standards.

• Experience using modern Electronic Document Management Systems (e.g. SharePoint).
  
  Language & Communication Skills

• Fluent in English (written and spoken).

• Ability to interpret operating and maintenance instructions procedures technical manuals engineering drawings P&IDs etc.

• Ability to write routine reports and correspondence when liaising with contractors.

• Possesses a positive attitude and strong personality.
  
  Computer Skills

• Proficient in MS Office applications and EDMS (SharePoint).

• Familiar with SAP / CMMS software applications.