Procurement Officer

Type of contract : Service Contract

Level : SC4

Hiring Unit :Sector For Administration and Management (ADM)

Duty Station : Doha

Work location : On site

Duration of contract : 12 months

Hiring open to : External candidates

Application deadline (Midnight UTC3 Time) : 20/07/2026

UNESCO Core Values: Commitment to the Organization Integrity Respect for Diversity Professionalism

The UNESCO Office in Doha supports the implementation of UNESCOs programme priorities across the Gulf States and Yemen covering Education Culture Communication and Information Natural Sciences and Social and Human this context the Office undertakes a range of regular programme activities and extra-budgetary projects requiring timely compliant transparent and value-for-money procurement support.

The Procurement Officer will provide technical and operational procurement support to the Office including support to donor-funded extra-budgetary projects regular programme activities and other operational requirements. The incumbent will contribute to procurement planning solicitation contract administration vendor management quality assurance monitoring and reporting ensuring full compliance with UNESCO rules regulations policies and procedures. As the Office is implementing extra-budgetary project funded by the European Union the incumbent will provide dedicated expert support for the projects procurement and contracting processes.

Under the overall authority of the Director/Head of Office and the direct supervision of the Finance and Administrative Officer the Procurement Officer will provide dedicated procurement and contract management services for the UNESCO Doha Office. The incumbent will support procurement processes for goods and services including planning solicitation evaluation support contract follow-up delivery coordination import-related arrangements where applicable vendor liaison and documentation management.

The Procurement Officer will be responsible for the following duties:

1. Develop and maintain procurement plans for projects and office requirements in accordance with guidance from ADM/OPS approved budgets workplans and applicable UNESCO rules and procedures.
2. Review procurement requests to ensure completeness accuracy appropriateness of specifications availability of budget and compliance with established procurement procedures before initiating the required approvals.
3. Coordinate solicitation processes including preparation of requests for quotations invitations to bid requests for proposals announcements evaluation documentation and related procurement correspondence.
4. Support bid receipt evaluation and selection processes ensuring transparency fairness competitiveness confidentiality and proper documentation of decisions.
5. Maintain and update the vendor database support supplier registration where required and liaise with vendors and service providers on quotations delivery schedules invoices delivery notes and other required documentation.
6. Monitor procurement implementation against approved workplans budgets purchase orders and contracts and maintain accurate records of commitments delivery status resource allocation and pending actions.
7. Provide technical guidance and orientation to programme and project colleagues on UNESCO procurement policies procedures documentation requirements and contract management practices with particular attention to high-value or high-risk procurements.
8. Prepare and review procurement-related documents including contracts purchase orders amendments communications guidelines briefing notes tracking sheets and periodic or ad hoc reports.
9. Maintain an effective tracking and filing system to monitor contractual obligations supplier performance delivery timelines payment documentation contract amendments extensions and closure of procurement files.
10. Coordinate with internal and external stakeholders including programme sectors administration finance suppliers implementing partners and relevant service providers to ensure timely and efficient procurement service delivery.

• Communication (C)
• Accountability (C)
• Innovation (C)
• Knowlegde sharing and continuous improvement (C)
• Planning and organizing (C)
• Results focus (C)
• Teamwork (C)

  For detailed information please consult the UNESCO Competency Framework.

EDUCATION

- Advanced university degree in Business Administration Procurement Supply Chain Management Project Management Accounting Finance or another relevant field.

WORK EXPERIENCE

- Minimum of five years of progressively responsible professional experience in procurement contract management contract administration logistics supply chain management or a closely related field.

SKILLS AND COMPETENCIES

- Sound knowledge of internationally recognized procurement standards and all stages of procurement for goods and services.
- Strong understanding of contract management supplier performance monitoring and procurement documentation requirements.
- Strong analytical problem-solving organizational and prioritization skills with attention to detail and accuracy.
- Ability to establish and maintain effective working relationships with internal and external stakeholders including colleagues partners suppliers and service providers at national regional and international levels.
- Excellent communication and drafting skills including the ability to prepare clear procurement documents reports and correspondence.
- Very good information technology skills including advanced proficiency in Microsoft Office applications particularly Word and Excel. Knowledge of enterprise resource planning systems including SAP would be an advantage.
- Knowledge of results-based management and experience in procurement within the United Nations system or other international organizations are desirable.

LANGUAGES

- Excellent command of English both written and spoken.
- Very good command of Arabic both written and spoken.
- Knowledge of another official language of the United Nations would be an asset

EDUCATION

- Professional certification in procurement or supply chain management such as CIPS or an equivalent qualification is highly desirable

WORK EXPERIENCE

- Experience in public procurement is desirable. Experience working with the United Nations system intergovernmental organizations or international development partners is an asset.

The post is based in Doha State of Qatar. Remuneration will be paid in Qatari Riyals. The annual remuneration for the position is QAR 285456. The Service Contract benefits include 30 days of annual leave as well as up to 15% contributions to pension and health insurance schemes upon submission of proof of enrolment where applicable.

Please note that all candidates must complete an on-line application and provide complete and accurate information by the above deadline.

To apply please visit the UNESCO Careers website. No modifications can be made to the application once submitted.

The process may include pre-recorded video interviews and/or written assessments interviews with a Panel as well as reference addition candidates may be requested to provide additional information which may be pertinent to the positions qualifications.

Please note that all candidates whether selected or not will be informed of the outcome of their application in due course.

Short-listed candidates may also be added to Talent Pools; subject to their consent (i.e. Data Privacy Statement).

• UNESCO recalls that paramount consideration in the appointment of personnel shall be the necessity of securing the highest standards of efficiency technical competence and integrity.
• UNESCO applies a zero-tolerance policy against all forms of harassment.
• lndividuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply.
• All applications will be treated with the highest level of confidentiality.
• The statutory retirement age at UNESCO is 65 years.
• UNESCO does not charge a fee at any stage of the hiring process.