MATERIAL CONTROLLER E&I (Job Code R098)

JD OF MATERIAL CONTROLLER (E&I) Job Requirements & Qualifications • Education: Diploma or bachelor’s degree in electrical or Instrument engineering Supply Chain Management Logistics or related discipline. • Experience: o Minimum 8 to 10 years of material control or warehouse management experience within the Oil & Gas sector (upstream downstream refineries or petrochemical plants). o Hands-on familiarity with Electrical & Instrumentation (E&I) bulk and engineered materials specific to oil and gas environments. Technical Knowledge & Skills: o Deep understanding of hazardous area classifications (Zone 1 / Zone 2) and Ex equipment standards. o Proficiency in enterprise software (e.g. SAP MM module Oracle or Maximo) and advanced Microsoft Excel. o Knowledge of international codes and standards (e.g. IEC IEEE NEMA). Key Performance Indicators (KPIs) • Zero Discrepancies: High inventory accuracy rate (typically >98%) between physical stock and ERP system data. • Traceability Compliance: 100% availability of valid MDRs and test certificates for all installed electrical assets. • Operational Efficiency: Zero downtime on construction or shutdown schedules due to electrical material stock-outs. • HSE Record: Zero safety or environmental incidents within the assigned electrical laydown and storage yards. Job Summary The Electrical Material Controller (Oil & Gas) is responsible for end-to-end management specialized preservation receipt storage and issuance of hazardous-area rated electrical equipment bulk materials and instrumentation components. This role ensures that all electrical items comply with strict oil and gas industry standards (such as ATEX IECEx and API) and are delivered safely and traceably to construction or maintenance sites without project delays. Key Responsibilities and Duties 1. Material Receiving Verification & QA/QC • Inspect incoming electrical shipments (e.g. hazardous area/explosion-proof equipment high-voltage cables switchgears transformers and junction boxes) against Purchase Orders (POs) and Material Requisitions (MRs). • Coordinate closely with Third-Party Inspection (TPI) agencies and project QA/QC teams to verify that Material Test Certificates (MTCs) Manufacturer Data Reports (MDRs) and Certificates of Conformity (CoC) match specifications. • Identify and document any transit damage discrepancies or non-conformances (OSD - Over Short or Damaged reports) initiating immediate Vendor Non-Conformance Reports . 2. Specialized Storage & Preservation • Manage electrical laydown yards and climate-controlled warehouses in strict compliance with HSE regulations and vendor preservation guidelines. • Implement special handling and storage procedures for sensitive and moisture-vulnerable gear (e.g. energizing space heaters in large motors and panels proper cable drum stacking and sealing). • Ensure strict segregation and clear labeling of Ex-rated (explosion-proof/intrinsically safe) equipment to prevent installation errors in hazardous petroleum-processing zones. 3. Inventory Control & Traceability (Material Management Systems) • Maintain real-time 100% material traceability from receipt to final installation using specialized ERP and Supply Chain software (e.g. SAP MM MAXIMO or Materials Management System - MMS). • Issue electrical materials strictly against approved Material Issue Slips (MIS) and maintain accurate cut-off records for material reconciliations. • Conduct regular cycle counts and physical inventory audits in coordination with finance and project controls teams.