International Relation's specialist

Work Summary

The International Relations Specialist’s role combines international engagement with administrative support to ensure seamless preparation implementation and follow-up of

international initiatives conferences and partnerships.

The specialist will manage internal administrative processes to ensure effective international cooperation and organizational alignment with the team.

Key Responsibilities (Deliverables)

• Draft format and process official correspondence including emails memos

meeting invitations and reports.

• Maintain accurate records of incoming and outgoing communications with

international stakeholders.

• Handle data entry document preparation photocopying scanning filing and

printing as needed.

• Maintain and update the International Relations department’s filing and archiving

systems (physical and electronic).

• Ensure all documentation such as meeting minutes agreements and reference

materials is organized and retrievable.

• Assist in organizing and coordinating official meetings.

• Handle official correspondence (emails memos notes etc.)

• Assist in compiling materials such as delegate lists background notes and

presentation handouts.

• Draft reports meeting summaries and briefings.

• Assist in organizing high-level delegations official visits and international

conferences coordinating logistics accommodation and itineraries.

• Follow up all correspondences archiving and Relations specialist

• Prepare reports and documentation

Section III: Qualifications Required

Education

Education: Bachelor’s degree in administration project management or related field.

Experience

Experience: 7 to 10 years of experience in related field.

Background in organizing or coordinating international meetings and managing diplomatic

communications.

Key Performance Areas

• Ability to work under pressure and managing competing deadlines.

• Strategic thinking and leadership capabilities.

• Able to work independently while maintaining strong collaboration with teams.