General Administrator
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Job Summary
- Prepare and compile data for invoicing and operational reports.
- Verify supplier invoices against approved Purchase Orders and support payment processing.
- Coordinate contractor inductions visitor access and site visits.
- Arrange meetings manage calendars and schedule appointments.
- Prepare meeting agendas reports presentations and supporting documents.
- Record meeting minutes and track follow-up actions.
- Maintain filing systems document control processes and plant archives.
- Perform general administrative and data entry duties.
- Manage office supplies and stationery inventories.
- Coordinate catering and logistics for meetings and training events.
- Coordinate office services including cleaning waste management and maintenance activities.
- Obtain quotations for maintenance services furniture office equipment and other requirements.
- Assist with the procurement of plant materials supplies and consumables.
- Liaise with vendors contractors and external service providers as required.
- Ensure accurate record-keeping and compliance with administrative procedures.
- Arrange security gate passes and follow up on approvals.
- Diploma or Certificate in Business Administration or a related field.
- Minimum 3 years of experience in a similar administrative role.
- Proficiency in Microsoft Office applications (Word Excel PowerPoint and Outlook).
- Strong organizational communication and coordination skills.
- Ability to work independently manage multiple tasks and meet deadlines.
Required Skills:
Physical Fitness: Ability to lift carry and move heavy materials; work in confined or elevated spaces. Experience: Previous experience in insulation work is an advantage but not always required for helper roles. Knowledge: Basic understanding of insulation materials tools and techniques (training is usually provided for helpers). Team Player: Willingness to work under supervision and assist skilled workers. Work Conditions: Comfortable working in cold environments outdoors or at heights. Communication: Ability to follow verbal and written instructions; basic understanding of workplace safety signs and labels. Let me know if this is for a job description resume or safety documentso I can tailor it more specifically. Contact :
About Company
601 employees
Being an active member of the United Nations Global Compact since March 2013, Madre Integrated Engineering w.l.l supports the principles of the Global Compact with respect to human rights, labor, environment, and anti-corruption.
