Expediting Assistant (Freight)

Job Title: Expediting Assistant (Freight)

Job Title: Expediting Assistant (Freight)

Position Overview:

Expediting Assistant (Freight) will be an integral part of Company logistics team ensuring the timely and efficient delivery of materials to support marine operations. Working in a dynamic and fast-paced environment Logistics Expediting Assistant will play a crucial role in coordinating with Company Inventory Warehousing & Logistics ( IWL ) team Suppliers Company Marine procurement team NSQL fleet stakeholders External 4PL logistics vendors Destination Vessel Agents for expediting the shipments to meet operational deadlines.

Key Responsibilities:

Shipment Planning

• Communicate with Company Inventory Warehousing & Logistics ( IWL ) team Suppliers Company Marine procurement team NSQL fleet stakeholders External 4PL logistics vendors Destination Vessel Agents regarding orders and coordinate delivery schedules.

• Maintain strong relationships with 4PL logistics service providers and negotiate favourable delivery terms and agreements.

Shipment Tracking & Coordination:

• Track the movement of shipments from suppliers to final destination points. ( Company Ras Laffan Warehouse 4PL Logistics Vendors consolidation warehouse Destination vessel agents )

• Coordinate with 4PL Logistics Vendors and carriers to optimize transportation routes at optimum cost and minimize transit times.

Shipping Invoice Processing

• Review the 4PL Logistics Vendors & ensure required supporting documentation ( POD Official receipts Shipping Docs ) submitted with logistics vendor invoices

• Process 4PL logistics Vendor Invoices through SAP LE Module.

Issue Resolution:

• Address any discrepancies or issues related to shipments or deliveries promptly and efficiently.

• Collaborate with cross-functional teams to resolve logistics-related problems and prevent recurrence.

Customer Service:

• Serve as a point of contact for internal teams and external stakeholder regarding shipment status and delivery inquiries.

• Address any customer concerns or issues related to Shipment fulfilment promptly and professionally.

Documentation and Reporting:

• Assist in preparing shipping documents such as shipping invoices Packing

• Provide administrative support to the logistics team including data entry filing and correspondence.

• Maintain accurate records of Company Marine Logistics activities including shipments with associated PO details 4PL logistics vendors invoices and shipping documents.

• Prepare regular reports on 4PL logistics vendors delivery performance highlighting key metrics and areas for improvement.

Working Conditions:

• This role primarily operates in an office environment but may require occasional visits to ports or shipping facilities.

• May involve overtime or weekend work to accommodate shipment schedules or address urgent logistical issues.

Qualifications:

• Bachelor's degree or Diploma in logistics supply chain management business administration or a related field.a

• Minimum 3-5 years Previous experience in freight forwarding or Logistics expediting roles.

• Proficiency in Microsoft Office applications (Excel Word Outlook).

• Familiarity with logistics PO Management software or SAP ERP systems is an advantage.

• Ability to work effectively in a multicultural and diverse team environment.