Event Coordinator

Job description: Event Coordinator
Role Overview
We are seeking a highly organized and proactive Temporary Community Programs and
Events Coordinator to support the smooth running of community programs workshops
and market events. This role involves coordinating volunteers assigning tasks during
market days organizing workshops and community activations and managing Torba
Market’s presence at third-party events.
Key Responsibilities
1. Volunteer Coordination
Collaborate with local artists educators and facilitators to deliver meaningful
community programs and workshops that enhance visitor engagement and
promote sustainability.
Recruit schedule and manage volunteers for weekly market operations.
Assign clear tasks and responsibilities to volunteers and ensure smooth
execution.
Provide on-site support and guidance to volunteers during events and markets.
Maintain volunteer records and assist in creating a positive and inclusive
volunteer culture.
2. Event & Workshop Coordination
Manage all bookings and scheduling for Torba Junior activities at the market
ensuring smooth coordination with parents facilitators and internal teams.
Plan and coordinate workshops and community activities in the market space.
Liaise with artists educators and other facilitators for workshop delivery.
Ensure all event logistics are managed including materials setup and
participant coordination.
Support post-event evaluations and feedback collection.
3. Third-Party Event Representation
Coordinate Torba Market’s participation in external events (e.g. festivals popups collaborations).
Ensure setup branding and materials are prepared and aligned with Torba’s
image.
Act as a representative of Torba Market at o-site events engaging with the
public and partners.
Coordinate with vendors partners and internal teams for external event
logistics.
Key Skills and Experience
Proven experience in events coordination or community program management.
Strong volunteer management and people skills.
Excellent organizational and multitasking abilities.
Strong communication skills—written and verbal.
Ability to work flexible hours including weekends and some evenings.
Self-motivated and able to work independently in fast-paced environments.
Experience working with community-focused or sustainability-driven initiatives
is a plus.
Working Conditions
Must be available for weekend market days and occasional evening events.
Some physical tasks may be required (event setup materials handling etc.).
Travel to third-party event locations may be necessary.