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Document Controller – Automation Projects
Job Location:
Monthly Salary:
Posted:
17 October 2026 (11 hours ago)
Posted:
Application Deadline:
14 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Document Controller Automation Projects
Key Responsibilities
- Implement and maintain project document-control procedures numbering systems filing structures distribution matrices and approval workflows.
- Register review distribute and track technical documents drawings specifications reports correspondence and contractual records.
- Maintain document registers transmittal logs submittal trackers RFI/NCR logs comment-resolution records and handover dossiers.
- Monitor document revisions and approval statuses ensuring teams use the latest approved documents.
- Coordinate document reviews and approvals with project managers engineers customers consultants contractors and suppliers.
- Prepare formal submissions and transmittals follow up on pending approvals and ensure timely resubmission and closure of comments.
- Support project coordination activities including meeting schedules minutes action trackers progress updates and weekly/monthly reports.
- Track deliverables and deadlines across multiple automation work packages highlighting delays dependencies and approval bottlenecks.
- Support FAT/SAT documentation site mobilization training records punch lists as-built drawings O&M manuals and project handover.
- Coordinate automation project documentation including system architecture drawings panel drawings I/O lists control narratives cybersecurity documents test procedures and commissioning records.
- Maintain document confidentiality data integrity traceability and audit readiness.
- Support project managers with day-to-day coordination and document-control activities from project initiation through final closeout.
Requirements
- Bachelors Degree or Diploma in Business Administration Engineering Computer Applications Information Management or a related discipline.
- Minimum 4 years of relevant Document Control experience in engineering construction infrastructure utilities energy Oil & Gas or industrial automation projects.
- Experience supporting EPC system integration or multidisciplinary projects from engineering through testing site execution and handover.
- Hands-on experience with Oracle Aconex or equivalent document management systems (EDMS/CDE).
- Familiarity with Autodesk Construction Cloud Autodesk Docs Asite Procore SharePoint or similar platforms.
- Strong knowledge of document registration revision control transmittals approval workflows document registers and audit trails.
- Proficiency in Microsoft Office particularly Excel Word Outlook PowerPoint and Teams.
- Experience handling PDFs using Adobe Acrobat or equivalent tools.
- Strong coordination communication organization follow-up and time-management skills.
- Ability to manage multiple priorities maintain accurate records and handle confidential project information.
- Knowledge of ISO 9001 documentation principles is preferred.
- Qatar project experience and a valid Qatar ID are preferred.
- Willingness to support office customer FAT and site activities as required.
Preferred Certifications
- Document Control or Records Management training.
- Oracle Aconex or equivalent EDMS/CDE certification.
- ISO 9001 Project Coordination or Project Management training.
- Advanced Microsoft Excel and reporting skills.
About Company
Founded in 2014, SWAN is one of the largest and fastest growing people staffing & talent solutions company in Qatar. As a leader in staffing and talent management solutions in Qatar, Swan has the expertise to provide suitable qualified professionals, who can take your business to grea ... View more
