Admissions Coordinator (Arabic speaking)

Full-time position reporting to the Associate Director of Enrollment 

The Admissions Coordinator is responsible for supporting the admissions process for candidates applying to executive programs ensuring smooth application handling and timely communication at every stage. The role focuses on operational coordination accurate data management and effective stakeholder collaboration to deliver an efficient professional and high-quality admissions experience in line with the standards of HEC Paris Doha.

Admissions Coordination

• Serve as a primary point of contact for prospective candidates providing timely and accurate information regarding admissions and enrollment procedures requirements and deadlines.
• Conduct preliminary reviews of submitted applications in the CRM system to verify completeness of documents and information and follow up with candidates for any outstanding items.
• Assist with the organization of admission interviews and coaching sessions including scheduling booking rooms sending invitations and reminders and maintaining detailed records of all sessions.
• Prepare formal documents and letters for enrolled candidates and ensure proper validation signature and distribution to relevant departments.
• Maintain proactive communication with applicants sharing key deadlines updates and ad-hoc information throughout the admissions process.
• Prepare and issue Letters of Confirmation (LOCs) for panel members in a timely and accurate manner.
• Coordinate with panel members and internal stakeholders to ensure efficient scheduling communication and delivery of all admissions-related activities.

Data & Records Management  

• Maintain accurate and updated records of candidate information across shared systems and databases in line with admissions guidelines.
• Ensure all inquiries applications transcripts interviews and other admissions-related materials are properly recorded updated and stored in the organizations electronic records system for each program.
• Contribute to the preparation of weekly reports and the compilation of admissions statistics and insights for management and departmental use.

Qualifications :

Education and experience

• Bachelors degree required preferably in business or related field.
• 5 years of relevant experience ideally within the higher education sector.

Skills and competencies

• Proficiency in Microsoft Office and Google Docs.  
• Excellent database management capabilities.
• Experience with CRM systems or stakeholder management tools is an asset.
• Proven ability to build relationships and manage interactions with stakeholders at all levels including C-suite executives.
• Strong project management and organizational abilities.
• Excellent interpersonal and presentation skills.
• Detail-oriented proactive and brand-conscious with a strong sense of initiative and accountability.
• Excellent written and spoken English and Arabic French is a plus.

Additional Information :

Disclaimer 

This job description is only a summary of the typical functions of the job not an exhaustive or comprehensive list of all possible job responsibilities tasks and duties. The responsibilities tasks and duties of the jobholder might differ from those outlined in this job description and other duties as assigned may be part of the job.

Employment Eligibility

Important: eligible candidates must have current resident status in Qatar. International applications will not be considered for this role. 

If selected for a job at HEC Paris Doha you will have to provide:

1. An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
2. A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire. 

Remote Work :

No

Employment Type :

Full-time