Staff Assistant (Integrated Security Systems)

If you are an experienced Staff Assistant (Integrated Security Systems) looking to join a dynamic team working in a multi-national environment JFTC would be interested in hearing from you!

Post Context

The Joint Force Training Centre supports Warfare Development contributing to concept development and maintenance of joint doctrine and standards while coordinating the integration of experimentation capability development and interoperability to improve NATOs interoperability capabilities and operational effectiveness.

The Headquarters Support Division (HSD) ensures human resources financial infrastructure property management and security at the Joint Force Training Centre in support of static and distributed training exercises tests and experiments.

The Security Branch is responsible for all aspects of internal security within the compound to protect classified information and safety of personnel including coordination with external security agencies.

The Staff Assistant (Integrated Security Systems) is a member of a small team responsible for oversight and management of contracted security staff and technical systems ensuring JFTC site systems staff and visitors are protected and safe.

Reports to: Branch Head (Security) - OF-4

Principal Duties

The incumbent will act as a Staff Assistant responsible for arrangement and programming of individual and facility - security areas and system access for the core staff and for event participants and for monitoring the operation of the technical security systems. Moreover the incumbent will:

a. Operate technical security systems (e.g. access control and intrusion detection systems).

b. Maintain records of the equipment installed.

c. Arrange individual facility security area and system access in accordance with the security regulations as well as the respective job requirements. They will configure ID cards/access passes maintain databases of the issued ID cards/access passes including granted access rights.

d. Maintain and file NATO clearance certificates.

e. Support exercise security management for static and as required distributed training events and experiments.

f. Support planning and coordination of security measures during important meetings and conferences inside and outside JFTC.

g. Provide initial general security threat briefs for all JFTC newcomers and provides briefs at intervals given in NATO directives.

h. Plan co-ordinate and supervise the execution of security related issues during the in- and out-processing of core staff and event participants.

i. Configure Security Systems in/out-processing security briefings for all training events conferences and courses delivered at JFTC.

j. Coordinate with HNS internal security (guarding /gates / patrols).

k. Administer security clearance certificates requests for visits and courier certificates.

l. Assist in LAN SecOPs management and computer accounts creation.

m. Assist in mobile device certificates production.

n. Assist in security inspections and investigations.

o. Assist in the developments of security policies procedures and directives.

p. Provide support to Business Continuity and Management Planning in the production maintenance dissemination and execution of Business Continuity Policy (BCP).

q. Provide support to Communication and Information (CIS) accreditation matters and assist in review and coordination of accreditation requirements for all CIS systems at JFTC.

Special Requirements and Additional Duties

Lessons Learned (LL) is an integrated part of all activities. LL requests planning creation collection staffing and handling in accordance with the NATO LL Process as an integrated part of any activity.

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract

a. Flexibility Clause: In order for the command to deal with emergent requirements the incumbent may be required to perform other related duties as directed (in particular the incumbent can expect to work as a member of Working Groups Project Teams etc. for defined periods of time). Additionally for military personnel the incumbent may also be reassigned as directed by Chief of Staff for up to 365 days (through consultation with the Allies concerned).

b. Annual TDY Requirement: The incumbent may be required to undertake TDY both within and outside NATOs boundaries for up to 30 days per year.

Personnel are expected to conduct themselves in accordance with the current NATO Code of Conduct agreed by the North Atlantic Council (NAC) and thus display the core values of integrity impartiality loyalty accountability and professionalism.

The work is normally performed in a Normal NATO office working environment.

Normal Working Conditions apply.

The risk of injury is categorised as No Risk.

ESSENTIAL QUALIFICATIONS

Professional Experience

1) Four years experience in security standards and procedures.

2) Four years experience in operating technical security systems.

3) Four years experience of integrated computer/communication networks.

4) Higher secondary education or equivalent in electronics CIS or a related field.

5) Four years function related professional experience in electronics CIS or related fields.

Education/Training

University Degree and 2 years function related experience or Higher Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 4 years post related experience.

Language

English - SLP 3322 - (Listening Speaking Reading and Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

DESIRABLE QUALIFICATIONS

Professional Experience

1) Previous relevant experience in an international organization preferably NATO.

Education/Training

1) Course: A0280 - NATO CIS Security Officer

2) Vulnerability Assessment training & Risk Mitigation Course

3) Business Continuity Certification and/or completion of equivalent courses.

Course: MPG-MP-2699 - NATO Security Course

Course: LOP-LO-2546 - NATO Force Protection Course

Language

Polish SLP 2222 (Listening Speaking Reading and Writing).

Attributes/Competencies

Personal Attributes: Professionalism Communication Motivation Responsibility Ability to work in a team Commitment Self-discipline Loyalty Ability to deal with stress Ability to solve problems Attention to details Flexibility Ability to learn.

Managerial Responsibilities: Controls all work priorities and influences the Section/Branch priorities and even divisional priorities. Deputize Security Branch Head.

Professional Contacts: Host Nation Security exercises and events OPRs CIS accreditation authorities.

Contribution To Objectives: Security systems operational Core staff and exercise participants properly in- and out-processed Security during important meetings conferences and exercises implemented and executed Business Continuity Policy in place.

Supervisory Responsibilities: Managerial Responsibilities will be limited to Contracting Duties: fulfilling all Contracting Officer Technical Representative (COTR) tasks related to direct subordinated contractors and technical delivery including ensuring the completion and recording of COTR cost estimates invoices final accounts and project reports on contracted support to give JFTC the basis for payment.

Direct supervision of one or more people including provision of professional guidance and instruction to the team. Depending on requirements they may be required to direct and supervise the work priorities of one or more JFTC multifunctional teams.

There are no reporting responsibilities.

Security Clearance

The successful applicant will be required to apply for and receive a NATO SECRET Security Clearance prior to final confirmation of contract and commencement of employment.

Contract

Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. Newly recruited staff will be offered a three year definite duration contract.

Notes for candidates

The candidature of NATO redundant staff at grade B5/G12 will be considered with priority.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature albeit at the same or a lower grade provided they meet the necessary requirements.

Notes for NATO Civilian Human Resources Managers

If you have qualified redundant staff at grade B5/G12 please advise the JFTC Civilian Human Resources Manager no later than the closing date.

Recruitment Process

Due to the significant volume of recruitment being undertaken by Joint Force Training Centre (JFTC) the processing time for applications will take longer than normal. Once you have submitted your application please ensure that you have received a TALEO/NTAP acknowledgement email which is your proof that your application has been submitted. After this you will be contacted in due course by our recruitment team with further information on the status of your application but please note that this may not be for several weeks after the vacancy notice closes.

Please read carefully:

Please answer each of the pre-screening questions completely in English. Expressions such as: please see attached CV please see annex please see enclosed document etc. are NOT acceptable; this is a cause of immediate rejection of the application.

Particular attention should be given to Education and Experience sections of your application form which should be populated with details of your career to date and educational achievements and certifications as they relate to your application.

When completing the application form using the NATO Talent Acquisition Platform you will be able to add attachments. One of these attachments must be a copy of the qualification or certificate covering the highest level of education required by the job description. If this certificate is not in one of the official NATO languages you should include a translation into English.

You should attach only RELEVANT certifications and diplomas to support your application for the given post.

NOTE ON PLAGIARISM AND AI USAGE BY CANDIDATES IN RECRUITMENT:

NATO will not accept any phase of the recruitment and selection prepared in whole or in part by means of reference documents without proper quotes (plagiarism) or any tools available on internet including but not limited to translation facilities or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared in whole or in part by means of such tools will be rejected without further consideration and NATO reserves the right to take further steps in such cases as appropriate.

For any queries please contact the JFTC Recruitment Team at: .