SpecialistSenior Specialist, Payroll, EMEA

Would you like to join a global growing company that innovates for a more sustainable tomorrow UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices we strive to create a positive UPM experience for all our employees around the world. We live by our values trust and be trusted achieve together renew with courage. Together we can renew the everyday for a future beyond fossils!

Learn more about us as a workplace are looking for a Specialist/Senior Specialist Payroll EMEA to join ourinternational Payroll team. The primary location for this role is Kraków Poland but we are also open to evaluating alternative locations as long as they are close to one of our office locations in Europe.

Greetings from your future manager

In this role you will be part of an experienced and engaged community of payroll professionals working collaboratively across borders to ensure accurate and compliant payroll operations. You will be responsible for managing the end-to-end payroll cycle for multiple countries within the EMEA regionwith highly valued expertise in one or more of the following countries: Belgium France and the UK. Acting as the primary bridge between the company and our external payroll vendors you will ensure seamless execution. If you see yourself in this role dont hesitate to apply!. - Francesco Di Domenico Manager Payroll Services EMEA

What you will do

• Oversee and coordinate the monthly payroll processing cycle for multiple legal entities across the EMEA region (with specific focus or exposure to countries such as Belgium France and the UK) ensuring accuracy and timeliness
• Partner closely with external payroll providers and local service partners to manage data flows (attendances variable pay benefits and master data changes) and monitor service level agreements (SLAs)
• Perform pre-payroll and post-payroll reconciliations audits and quality checks on reports provided by external vendors to guarantee correct salary disbursements tax calculations and social security payments
• Ensure that all regional payroll processes comply with local labor laws tax regulations and statutory reporting requirements leveraging the expertise of local providers and advisors
• Work closely with Finance HR and People Operations to support accounting reconciliations general ledger postings year-end closing and internal/external audits
• Serve as an escalation point for complex payroll inquiries from employees regarding pay slips local tax deductions or benefits
• Participate in continuous improvement projects process optimizations and the implementation of standardized multi-country payroll frameworks and digital tools

Who you are

• You have solid professional experience (35 years for Specialist; 5 years for Senior Specialist) in managing multi-country payroll operations preferably within international corporate environments or global payroll service providers
• You have direct knowledge and proven experience handling payroll operations for Belgium France and/or the UK will be highly appreciated and considered a strong asset
• You possess strong expertise in payroll administration compensation-related tax structures and social security requirements within the EMEA region. You are familiar with HRIS/Payroll technologies (e.g. Workday) and advanced proficiency in MS Office (especially Excel)
• You have proven ability to manage relationships with external payroll vendors and coordinate effectively across various internal and external stakeholders
• You are organized meticulous and capable of managing strict deadlines in a fast-paced multi-tasking environment
• You have very good interpersonal and communication skills with a collaborative mindset and strong problem-solving capabilities
• You are fluent in English (written and spoken); knowledge of additional European languages (such as French) will be considered an asset

This is what we offer to you

• A meaningful job:We have an inspiring purpose We renew the everyday for a future beyond fossils. Our work is impactful and transformative.
• A caring community:Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities:We offer you great opportunities to learn and grow throughout your career. We are an international multi-business organization offering plenty of avenues for personal growth.
• Responsible employer:Sustainability is at the core of everything we do. We are committed to ambitious science-based sustainability targets in all areas from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity offering a work environment in which everyone can be themselves.

Learn about our Rewarding and our Ways of working

Additional information

This position offers a hybrid working model combining remote work from home with regular on-site collaboration.

The position holder will report to Manager Payroll Services EMEA.

For further information about the role please contact Francesco Di Domenico Manager Payroll Services EMEA at

How to apply

Please apply via the link above and attach your CV by September 10 2026. Please note that we accept only applications submitted through our online application system. We begin reviewing applications as they are received and you may be contacted before the application deadline.

For support with submitting your application please contact HR Service at or tel. .

Country-specific information

If you have any concerns about the recruitment and selection process you can report those online through the UPM Report Misconduct channel using the link: business information

UPM is a material solutions company renewing products and entire value chains with an extensive portfolio of renewable fibres advanced materials decarbonization solutions and communication Poland UPM is running two factories near Wrocław Human Resources Services in Kraków and UPM Business Hub at the heart of the city of Wrocław. At the moment the Wrocław Hub brings together over 700 professionals in customer supplier and financial services.

What makes us unique The Finnish leadership culture encourages people in personal growth and self-development and our values - trust and be trusted achieve together renew with courage are visible in our everyday work. We are inspired by the limitless opportunities of the bioeconomy and we lead the way towards a future beyond fossils. Got interested Join us on this exciting path! #growthwithUPM

Ifyou wish to get more insight about who we are check out this page!

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