Senior Accountant

Location: Poznań Poland on-site
Employment form: employment contract (umowa o pracę)

We are looking for a Senior Accountant for an international company that designs builds and installs custom exhibition stands for trade fairs across Europe. The Poznań office is the production hub for the groups European entities: clients are invoiced in EUR day-to-day costs run in PLN and the business is project-driven and seasonal.

This is not a bookkeeping-only seat. You will maintain the companys financial records day to day and build a proper internal-control environment: payment authorisation vendor governance related-party oversight and transparent monthly reporting to the owners. You will be managements eyes on the ground in Poznań with a direct escalation line to the Group CFO.

What you will do

• Maintain complete books under the Polish Accounting Act (ustawa o rachunkowości) for a sp. z o.o.: general ledger sub-ledgers fixed assets and depreciation accruals prepayments and provisions.
• Own project-level cost accounting so each exhibition projects materials subcontractors transport and travel are traceable to margin.
• Prepare the annual financial statements and manage the relationship with the external accountant/auditor and where needed tax authorities.
• Maintain complete audit-ready documentation: every posting traceable to a source document.
• Run monthly payroll end-to-end for employees and civil-law contracts (umowa o pracę / umowa zlecenie / umowa o dzieło) including per diems (diety) for foreign installation trips.
• Handle all ZUS filings (Płatnik) PIT advances (PIT-4R) annual PIT-11s and PPK administration; reconcile ZUS and PIT remittances to gross payroll every month.
• Review contractor-versus-employee classification (B2B arrangements) and flag misclassification risk to management.
• Maintain a clean payroll audit trail: contract rate approval payment matched for every person paid.
• Prepare and file JPKV7M manage the split-payment (MPP) mechanism and the VAT sub-account and handle intra-EU transactions (WDT/WNT VAT-UE) for EUR-invoiced European clients.
• Verify every vendor against the biała lista (VAT whitelist) before first payment and periodically thereafter; document the checks.
• Calculate monthly CIT advances and prepare/reconcile information required for the annual CIT-8 return. Monitor related-party transactions and applicable transfer-pricing thresholds and coordinate/provide supporting data for local transfer-pricing documentation and TPR-C filings where required
• Reconcile all bank accounts (PLN EUR VAT sub-account) at minimum weekly to zero unexplained difference; own FX conversion accounting for EUR revenue.
• Operate the payment run under a dual-authorization rule: no outgoing transfer above a set threshold without a second independent approval.
• Run a monthly duplicate-payment check (same vendor invoice reference amount) and reconcile installment payments against invoice face values.
• Deliver a disciplined monthly close by working day 5: cut-off accruals intercompany reconciliation and balance confirmation with group entities bank recs payroll recs and VAT recs all on a documented closing checklist.
• Reconcile intercompany balances with group companies monthly and obtain written confirmation of both sides.
• Vendor master control: own vendor onboarding registry verification (KRS/CEIDG) biała lista check bank account confirmation and beneficial-owner identification before any new vendor is paid.
• Related-party register: build and maintain a register of all transactions with related parties (owners managers their family members and entities they control) reported to ownership monthly without exception.
• Three-way match: implement order delivery/acceptance invoice matching for subcontractor and materials spend above a defined threshold before payment release.
• Card & expense policy: introduce and enforce a company card policy receipts business purpose and approval for every charge; monthly cardholder statements signed off.
• Produce a monthly management pack by working day 8 in English: P&L versus budget cash flow and 13-week cash forecast project margins payroll cost summary vendor concentration analysis (top 10 vendors as % of spend) and the related-party transaction report.
• Provide ad-hoc analysis for ownership decisions: pricing subcontractor benchmarking make-versus-buy on fabrication seasonal cash planning.
• Present the pack on a monthly video call with ownership/management; be prepared to defend every number.

What we are looking for

• 46 years of hands-on Polish accounting experience including at least 2 years running full-cycle books independently (samodzielny księgowy / senior level) in a sp. z o.o. environment.
• Demonstrated command of Polish VAT (JPKV7 MPP/split payment intra-EU) ZUS/payroll compliance and CIT.
• Experience reconciling multi-currency bank accounts and working with EUR revenue / PLN cost structures.
• Strong Excel (pivot tables lookups reconciliation models); experience with a Polish ERP/accounting system (e.g. Comarch ERP Optima Symfonia enova365 or similar).
• Polish native or fully professional; English minimum B2 confident enough to report directly to US-based management in writing and on calls.
• Impeccable personal integrity and the temperament to hold the line: this role says no to anyone at any level when documentation is missing.
• English speaking and email writing is a must.

Nice to have

• Audit background (even 12 seasons in an audit firm) the control mandate maps directly onto audit skills.
• Exposure to intercompany accounting and transfer-pricing documentation (local file TPR-C).
• Experience in project-based industries: construction fit-out events manufacturing.
• ACCA/CIMA (in progress acceptable) or Polish accounting certification. Certification is valued but NOT required proven competence and character matter more.

What we offer

• Employment contract (umowa o pracę) plus benefits
• Real authority: build the control environment of a growing international business
• Direct working relationship with international ownership
• Start: around mid-October 2026 with a supported handover