At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at .

As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.

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About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments finding cures and pioneering the path from lab to life while championing patients every step of the way.

Learn more at are searching for the best talent for a RA Process & Project Coordinator to be based in Warsaw Poland.

Purpose

In this role you will help keep important projects events and team activities running smoothly by bringing structure transparency and follow-through to day-to-day work. You will support local initiatives coordinate meetings and visits work with colleagues and external partners and make sure actions timelines and priorities are clearly tracked. A key part of the role is helping teams stay organised informed and ready to move forward whether by preparing materials following up on next steps supporting new joiners or flagging potential delays early. This is a varied and collaborative position for someone who enjoys connecting people creating order and making sure work is delivered optimally.

Responsibilities

• Own or co-own defined operational processes and local projects including scope definition planning stakeholder mapping timelines milestones deliverables and action tracking.

• Translate business needs into practical project plans trackers and routines that help the Hub and LS teams deliver consistently across regions and time zones.

• Co-ordinate recurring Hub and LS selected operational activities ensuring priorities dependencies risks and decisions are visible and followed through.

• Prepare consolidate and analyse operational data project status updates and process metrics to support management decisions and resource discussions.

• Maintain cross-functional project plans team reports resource overviews action logs and documentation repositories ensuring consistency traceability and audit readiness.

• Support planning and delivery of onsite Hub events workshops leadership meetings SLT visits onboarding sessions university engagements and team-building activities including logistics materials vendor co-ordination and participant experience.

• Act as a local interface towards vendors universities R&D and Commercial support teams HR Recruiting Partners IT Finance Procurement and facilities teams ensuring practical execution and timely issue resolution.

• Provide structured support for new starters and contractors including pre-hire co-ordination Day 1 readiness onboarding plans access/tool follow-up and integration into local ways of working.

• Manage or support LS PO and payment-related tracking activities including PO set-up follow-up aCREWs/Lynx tracking invoice status payment dates budget reconciliation inputs and escalation of delays or process gaps.

• Support budget and expense tracking for assigned projects events and processes working with Finance and Procurement to ensure clarity timeliness and compliance.

• Review and improve recurring administrative and operational processes by identifying pain points simplification opportunities and clear ownership models.

• Use Microsoft 365 digital collaboration tools and GenAI solutions to improve planning documentation communication and operational efficiency.

• Provide advanced administrative support to the Director RA C-ROSS LS & GRA PL Site Head where required while ensuring the broader role remains anchored in process and project co-ordination rather than purely transactional support.

Qualifications

• Bachelors degree or equivalent relevant experience.

• Minimum 5 years experience in project coordination project operations business support regulatory operations or a similar function within an international organization.

• Experience in a pharmaceutical healthcare R&D or other regulated environment preferred.

• Proven track record of managing projects operational processes or events involving multiple stakeholders deadlines and cross-functional teams.

• Strong knowledge of process management documentation control compliance requirements operational governance and stakeholder coordination.

• Experience working with operational data dashboards trackers reporting tools and Microsoft 365 applications (including SharePoint and Teams).

• Fluent English and Polish with experience collaborating across countries cultures and time zones.

Required Skills:

Preferred Skills:

The anticipated base pay range for this position is:

Benefits:

In addition to base pay we offer the following benefits*: an annual bonus with set target (% of pay) depending on pay grade / location where the actual amount is based on the employees and companies performance of the previous calendar year or sales commissions. Moreover we offer vacation days parental leave for a minimum of 12 weeks bereavement leave caregiver leave volunteer leave well-being reimbursement programs for financial physical and mental health. We also offer service anniversary and recognition awards and subject to the terms of their respective plans employees - and in some locations eligible dependents - can participate in several insurance plans. For more information visit Employee benefits Supporting well-being & career growth Johnson & Johnson Careers.

*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.