Project Administrator

Wood Thilsted is a boutique engineering consultancy focused on all aspects of foundation design and project development within the offshore wind energy industry. We operate globally with projects located in Northern Europe North America and Asia and deliver foundation designs and expertise for industry-leading projects and clients. As a company we strive for two things: technical excellence and providing the best overall value to our clients. As a culture knowledge sharing mutual trust and a great social atmosphere is key.

We currently employ a staff of over 160 mostly based in UK or Denmark but also from offices in Poland TaiwanJapan and South Korea with exciting opportunities on the horizon.

As part of our growth strategy we areseeking aseasonedProject Administrator to join our Polish office supporting projects across our business.

About theProject Excellence and Governance (PE&G)team:

Wecoordinate project support across the company. By creatingmaintaining and improving standard project documentationtoolsand processes we enable Project Managers (PMs) and the wider project team to focus on their innovative work and achieve excellence in delivery.

There are threemain areasof responsibility that we cover:

1. Project Support
   
2. Process implementation & improvement
   
3. Wider company support

Your keyresponsibilities will include:

• Project document control including client transmittals queries and deliverables ensuring compliance with ISO 9001 quality standards.
• Managing project email accounts routing emails to the appropriate team members and ensuring they are actioned.
• Organising meetings agendas and minutes
• Generating & presenting key project data/ information using our Project Accounting software to produce reports and extracting data from trackers and registers to be fed into regular client progress reviews.
• Providing invoicing support across projects.
• Producing project reports and insights by extracting data from project accounting tools trackers and registers for client updates.
• Providing resource management support to department heads leads and project managers on ad hoc project requests.
• Reviewing and creating processes either independently or in collaboration with the wider team ensuring all processes are in alignment with key company and/or client requirements.
  

About you:

• Experience using document control systems eg. Aconex PIMS Business Collaborator Assai.
• 2 years of experience with project management and client-facing roles
• Have worked within an engineering company particularly offshore wind
• Experience using Microsoft Project (MSP) and/or Primavera P6
  

As well as willingness to:

• Takeownershipand ability to manage multiple demands while keeping stakeholders informed

• Ability to work under pressure/meet deadlines

• Ability to work without supervision and to use own initiative
  

In return we offer you excellent opportunities to influence your daily work develop new competences and work on interesting projects. At Wood Thilsted we care about ourpeopleand we are committed to a brighter future. We have defined our set of values andbehaviours that are at the heart of everything we do. Our work environment is a place where everyone can be themselves and be their best. We are result-orientated and innovation-driven at a high professional level and with excellence in delivery. Besides this we also offer competitive compensation and flexibility in working hours.

In case of any further questions please reach out to Rose Seymour at

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Please apply throughCareers where you will have the opportunity to upload a CV and enter your details for consideration. You can read more about us by visiting ourwebsite or ourLinkedIn page for the newest updates.

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Wood Thilsted is an equal opportunity employer and is committed to creating an inclusive and supportive environment for all employees.

Required Experience:

Junior IC