Poland DA Services Supervisor

Who We Are:

At Inchcape Shipping Services our vision is to create a connected world where customers can trade successfully and make informed decisions in every port everywhere. We achieve this by combining our worldwide infrastructure with local expertise through our global network of more than 250 proprietary offices and a team of over 3000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil cruise container and bulk commodity sectors as well as naval government and intergovernmental organisations.

Role Summary:

The role of the DA Services Supervisor will be to support DA Services operations by performing standard job-level and DA-level quality checks dispatching DAs and assisting with query resolution.

Contract: Permanent

Location: Poland Gdynia (Hybrid - Occasional office attendance required)

In line with company policy Inchcape does notprovidevisa sponsorship for candidates and cannot consider applicants who willrequirethis now or in the future.

Please submit your application and CV in English.

Key Responsibilities:

• Monitor jobs in Optic.
• Independently prepare review and issue standard DAs end-to-end in the DA system.
  
• Perform quality checks on DA drafts prior to dispatch ensuring accuracy completeness and compliance with customer requirements.
  
• Monitor DA status daily and ensure timely submission and closure.
  
• Dispatch DAs via appropriate channels in line with defined dispatch modes.
  
• Log customer queries or disputes and escalate unresolved cases
  
• Respond to standard customer queries related to issued DAs.
  
• Cooperate with LPA to clarify standard issues and resolve discrepancies.
  
• Ensure data accuracy and correct DA status management in the system.
  
• Participate in process improvements and knowledge sharing.
  
• Perform other tasks as assigned.
  

Candidate Requirements:

• Good understanding of DA processes quality checks customer requirements and vendor invoices workflow.
• Knowledge of Optic and DA standards.
• Experience processing and reviewing standard DA cases end-to-end.
• Familiarity with Microsoft Office and business communication tools.
• Ability to handle DA processes independently.
• Strong accuracy and analytical skills.
• Ability to work independently on standard cases.
• Ability to resolve standard issues.
• Effective communication.
• Ability to prioritize and manage workload.

You will receive:

A diverse range of benefits depending on your geographical location. At this instance you will enjoy:

• A place to grow your career - well help you set big goals and exceed them.
• Competitive salary package.
  
• Work with talented committed and supportive teammates.
• Value Award celebration events.

Why Inchcape Shipping Services

We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people their welfare training and expertise. We realise the value of our staff and know that your unique experiences skills and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective- we connect the world and see the bigger picture.

The Power of People- we rely on the strength of local agent knowledge and relationships.

Progress- we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality diversity and inclusion are at the heart of everything we do. Working in a diverse society we recognise that our customers colleagues and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-Hybrid

Required Experience:

Manager