Office Manager — Temporary Replacement

About the Job 

We are seeking a highly organized proactive and reliable Office Manager to join our team on a temporary replacement basis. This position is ideal for someone with strong administrative and office management experience who can quickly adapt to a fast-paced environment and ensure the smooth day-to-day operation of the office during the replacement period.

Position Type

Temporary position / Replacement contract

Key Responsibilities

• Oversee and support daily administrative and receptionist duties to ensure the office operates smoothly and efficiently.

• Handle incoming and outgoing correspondence including emails mail and phone calls.

• Carry out responsibilities independently and consistently in a fast-paced office environment.

• Monitor office supplies and place orders when necessary.

• Follow existing office policies and procedures ensuring they are properly implemented.

• Support the maintenance and improvement of office procedures where needed.

• Manage communication with vendors suppliers and service providers.

• Maintain accurate records files and databases keeping information updated and well organized.

• Provide general administrative support including scheduling meetings maintaining calendars conducting research and preparing reports.

• Assist team members and management with day-to-day administrative and office-related tasks.

Qualifications :

Requirements and Qualifications

• Previous experience in office management administration receptionist duties or a similar assistant role would be an advantage but is not required. 

• Good understanding of office management responsibilities systems and procedures.

• Excellent time management skills with the ability to multitask and prioritize work effectively.

• Strong communication and interpersonal skills.

• Computer literacy

• Fluency in English and Polish.

• Strong organizational and problem-solving skills.

• Ability to work independently take initiative and quickly adapt to existing processes.

• Availability to work for the duration of the temporary replacement period.

Additional Information :

What we offer:

• A temporary replacement position in an office environment
• Private medical care
• A friendly and supportive workplace atmosphere
• International working environment
• Complimentary coffee tea and water available for employees

Remote Work :

No

Employment Type :

Full-time