Internship Purchase Order & Budget Administration Support

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The opportunity

During this internship you will support the efficient management of purchase orders supplier administration invoice processing and budget tracking activities for the Europe Communications & Government Relations (CGR) function. The role is critical in ensuring that external engagements including events agency contracts memberships media relations activities advocacy projects sponsorships and consultancy support can be processed efficiently and in compliance with Hitachi Energy policies and procedures. The position offers valuable exposure to communications government relations procurement processes event management and budget administration within a global corporate environment.

How youll make an impact

• Create and track purchase orders making sure all required data and documents are complete accurate and up to date.

• Follow up with suppliers and internal teams to ensure invoices and payments stay on schedule.

• Support supplier onboarding and management of vendor contracts agreements and other related documents.

• Assist with budget tracking forecasting reports and monthly budget reviews.

• Support administrative processing and timely payments for conferences events memberships sponsor-ships public affairs programs media relations agencies and consultancies.

• Maintain process documentation support rollout of new processes and suggest simpler ways of working where improvements can be made.

• Learn to use SAP S/4HANA software and other IT tools.

Your background

• Currently enrolled in a Bachelors or Masters degree program in Business Administration Finance Economics Communications International Relations or a related field graduating in 2027 or later.

• Strong organizational and administrative skills.

• Attention to detail and accuracy.

• Comfortable working with numbers and financial data.

• Knowledge of Microsoft Excel PowerPoint Teams and Outlook.

• Ability to manage multiple priorities and deadlines simultaneously.

• Interest in developing stakeholder management skills.

• Fluent English required; additional European languages are a plus.

More about us

We offer following benefits to all interns:

• Flexible working hours

• Access to an e-learning platform

• Multisport card

• Participation in company social events

Dbamy o przejrzystość i zgodność z wymogami prawnymi tak aby każda osoba uczestnicząca w procesie rekrutacyjnym wiedziała czego może się spodziewać na poszczególnych etapach. Po pomyślnym zakończeniu procesu przedstawimy wybranej osobie szczegóły dotyczące warunków finansowych oraz benefitów.
Pozostałe elementy oferty zostaną przekazane przed podpisaniem umowy tak by stworzyć możliwość spokojnego zapoznania się z nimi.

*Klauzula obowiązuje wyłącznie na terenie Polski zgodnie z lokalnymi przepisami prawa.

We are committed to full transparency and compliance with all legal requirements ensuring that every candidate knows exactly what to expect at each stage of the recruitment process. Once the process is successfully completed we will share detailed information about financial conditions and benefits with the selected candidate. Before signing the contract you will receive all remaining details of the offer giving you the time and space to review everything carefully.

*Applicable only for Poland location in accordance with local law regulations.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process Hitachi Energy uses digital and automated tools including Al-supported solutions to assist with activities such as application screening job matching and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachis Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process Hitachi Energy conducts pre-employment background checks that may include verification of employment history education criminal records and other relevant information in accordance with applicable laws.

For certain rolesparticularly those involving access to sensitive information financial responsibilities client data regulated environments or security-sensitive functionsadditional or more comprehensive background or security screenings may be required. These may include but are not limited to enhanced criminal history checks credit history reviews (where legally permissible) sanctions screening or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity and will always be conducted in compliance with applicable federal state and local laws. Candidates will be notified and where required asked to provide consent prior to the initiation of any such checks.