HSSE Admin

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Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL is a leading professional services firm specializing in real estate and investment management. We help organizations around the world achieve their ambitions by owning occupying and investing in real estate. Our Health Safety Security & Environment (HSSE) team ensures that every JLL workplace meets the highest standards of safety and wellbeing.

This role offers the opportunity to make a meaningful contribution to HSSE excellence across one of the worlds most dynamic regions while developing your career in emergency preparedness and health and safety management.

The EMEA E-Prep EHS Admin is responsible for the coordination administration and continuous improvement of Emergency Preparedness (E-Prep) programmes across the EMEA region. The role serves as the primary point of contact for E-Prep documentation drill scheduling and tracking site compliance monitoring and the accuracy of dashboards and reporting across a range of facility management and EHS tools.

This is an excellent opportunity for an organized safety-focused professional to build expertise in emergency management while working with diverse teams across multiple countries. Youll have real impact clear ownership and the chance to develop your career within a global leader in real estate and facilities management.

• Coordinate and schedule emergency drills (fire evacuation shelter-in-place table-top exercises) across EMEA sites
• Maintain and update Emergency Preparedness documentation including Emergency Response Manuals (ERMs) Emergency Action Plans (EAPs) floor plans and emergency contact lists
• Monitor site compliance with E-Prep requirements and escalate gaps to regional EHS managers in a timely manner
• Support the maintenance and accuracy of E-Prep dashboards and reporting tools
• Track and follow up on corrective actions arising from drills audits and inspections through to closure
• Coordinate Fire Marshal/Warden and First Aider programmes including training records appointment tracking and volunteer roster management
• Assist with E-Prep-related audits inspections and risk assessments
• Liaise with site teams to ensure emergency equipment inspections (e.g. fire extinguishers EPK AEDs first aid kits etc.) are current and fully documented
• Prepare regular E-Prep status reports and KPI summaries for leadership
• Support the review and closure of E-Prep work orders within facility management systems
• Provide ad-hoc administrative support to the regional EHS and FM teams as workload and priorities require
• Assist with data entry document formatting and record-keeping across EHS programmes
• Help maintain shared drives filing systems and knowledge repositories
• Support other EHS programme areas (e.g. Corrective Actions Tracker incident reporting etc) during peak periods or as directed by the regional EHS managers

• Bachelors degree or equivalent in Health & Safety Facilities Management Emergency Management or a related field (Completion of a post-secondary school (szkoła policealna) in occupational health and safety OR Higher education with a specialization in H&S or postgraduate studies in H&S)
• 13 years of experience in EHS administration emergency preparedness or facilities coordination
• Knowledge of emergency preparedness regulations and standards applicable within EMEA
• Experience with facilities management or EHS reporting tools
• Strong organisational and administrative skills with the ability to work with data streams
• Proficiency in Microsoft Office (Excel PowerPoint Word)
• Strong written and verbal communication skills in English
• Ability to work independently take initiative and adapt to shifting priorities

• NEBOSH General Certificate IOSH Managing Safely or equivalent EHS qualification
• Experience supporting multinational or regional operations across multiple time zones
• Experience with Fire Marshal/Warden and first aid coordination programmes
• Knowledge of emergency drill best practices and post-drill evaluation methodologies
• Familiarity with large corporate EHS systems processes and reporting platforms
• Experience with data visualisation or business intelligence tools
• Additional European language skills (e.g. German French Spanish) are advantageous

Real Impact: Your work directly protects peoples safety and ensures regulatory compliance across hundreds of sites.

Regional Exposure: Work with diverse teams across EMEA gaining international experience and cultural awareness.

Career Development: Build specialized expertise in emergency management within a global organization with clear career pathways.

Variety: No two days are the sameyoull coordinate drills solve problems work with stakeholders at all levels and contribute to continuous improvement.

JLL Culture: Join a company committed to safety excellence sustainability and creating environments where people and businesses thrive.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.