HRSD Specialist I Preboarding Temporary 18 Months, Remote Poland

We are looking for an energetic proactive and highly detail-oriented individual to join our team as an HRSD Specialist I Preboarding. This is a full-time fully remote maternity cover position for approximately 18 months with a preferred start date in November.

In this role you will support candidates throughout the preboarding process coordinating employment documentation background checks and onboarding activities. Were looking for someone who enjoys working with people thrives in a fast-paced environment and has a strong eye for detail to ensure accuracy compliance and a great candidate experience. Experience in HR onboarding recruitment coordination or administration would be an advantage.

Job Overview:

• The HRSD Specialist I Preboarding (EMEA) is responsible for preparing employment agreements coordinating preboarding activities and managing the background check process. The role partners with candidates recruiters hiring managers and HR stakeholders to ensure all pre-employment requirements are completed accurately on time and in compliance with company policies and local regulations. The HRSD Specialist supports a seamless onboarding experience by maintaining accurate records tracking preboarding milestones and providing exceptional customer service throughout the hiring process.

Summary of Responsibilities:

• Serve as a primary contact for preboarding-related inquiries from candidates managers recruiters and HR teams.
• Coordinate preboarding activities including onboarding documentation employment agreements background checks and new hire readiness.
• Process and maintain employee information in HR systems case management tools and tracking platforms.
• Ensure data accuracy confidentiality and compliance with company policies and local regulations.
• Monitor and complete assigned workload within established service levels and performance standards.
• Partner with HR Talent Acquisition Payroll and business stakeholders to resolve onboarding-related issues.
• Support local or regional HR administrative activities as required.
• Contribute to process improvements and deliver a positive new hire experience.

Qualifications (Minimum Required):

• Customer-focused mindset with excellent organizational and administrative skills.
• Exceptional attention to detail with the ability to accurately manage documentation data entry and preboarding activities while maintaining confidentiality and compliance.
• Professional-level English proficiency with outstanding written and verbal communication skills.
  • Other European language is a plus.

Experience (Minimum Required):

• 0-2 years of experience in HR HR Operations Shared Services Recruiting Coordination or an administrative support role.
• Experience working with HR systems tracking tools or case management platforms preferred.
• Proficiency in Microsoft Office applications including Word Excel Outlook and PowerPoint.
• Strong attention to detail and ability to manage multiple priorities.

Preferred Qualifications Include:

• Experience supporting preboarding onboarding or employee lifecycle processes.
• Familiarity with Workday DocuSign and/or other HR systems.
• Knowledge of employment documentation and pre-employment screening processes.

Physical Demands/Work Environment:

• Office or remote work environment.
• Regular use of computers and standard office equipment.
• Ability to work at a computer for extended periods.
• Occasional flexibility to support global stakeholders across different time zones.

Learn more about our EEO & Accommodations request here.