HR Process Coordinator

Project the aim youll have

We are looking for someone who will support the HR and payroll team in the day-to-day administration of HR and at the same time help us organize and improve HR processes in a multi-company organization. This role is for someone who knows hard HR inside out yet enjoys organizing standardizing reporting and bringing together the perspectives of different departments. It is a role in a dynamic environment: it requires running several topics in parallel setting priorities independently and working efficiently with a large number of tasks.

Role how youll contribute

• Supporting the team in comprehensive HR administration across the full lifecycle of employees individuals engaged under civil-law contracts and B2B contractors (including electronic personnel files).
• Standardizing and supporting HR processes within the team and at the interface with other company departments including defining the rules of cooperation with those departments.
• Identifying areas for improvement and automation of HR processes and initiating and leading changes in this area including through the use of new technologies and AI-based tools in cooperation with the companys operational improvement team.
• Cooperating with the external partner supporting us with the HR and payroll system: reporting needs testing changes and rolling out new functionalities.
• Co-creating and updating the internal policies procedures and instructions of the HR and payroll team.
• Participating in the preparation updating and implementation of company regulations in cooperation with the Legal department.
• Preparing HR reports and summaries.
• Running ad hoc HR projects and initiatives (e.g. mass contract amendments and documentation changes in legislation organizational changes).
• Tracking changes in labor law and implementing them in HR processes and participating in HR inspections and audits.

Qualifications :

Expectations the experience you need

• Min. 5 years of experience in an independent HR position in an international company (including 2 years of experience coordinating project work)
• Knowledge of labor law and GDPR and of the practical rules for maintaining employee records.
• Experience in organizing and documenting processes instructions and internal policies.
• Experience in coordinating improvement projects and initiatives in HR including ad hoc ones.
• Proficiency in HR and payroll systems (knowledge of Enova is a plus) and a very good command of Excel that allows for ease in reporting (experience using AI is a plus)
• Very good communication skills and experience working with employees managers at various levels of the organization and external partners on day-to-day HR operations and HR projects.
• A practical approach to problem-solving and independence in handling topics.
• Ability to work under pressure from workload and deadlines and to set priorities including when needs change.
• Fluent English spoken and written.

Additional Information :

What we offer:

• Flexible and remote cooperation options 
• International projects with leading global clients 
• Travels related to international projects 
• Non-corporate atmosphere 
• Access* to language classes
• Access* to knowledge-sharing initiatives 
• Access* to private healthcare and life insurance 
• Access* to multisport card 

*The availability and terms of individual benefits may vary depending on the chosen form of cooperation. 

Remote Work :

No

Employment Type :

Full-time