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HR & Office Operations Specialist
Job Location:
Monthly Salary:
Posted:
21 August 2026 (12 days ago)
Posted:
Application Deadline:
19 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
We build the tech that moves industries forward. We have our eyes set on AI energy logistics sports and other complex and exciting segments.
We believe in an innovative approach to solving deep issues and encourage our people to find their own solutions. We are constantly rethinking processes business models architecture and tech stacks.
We foster a sense of curiosity experimentation and passion beyond code. With us you can easily deepen your knowledge in any field youre curious about. And because we work across many industries youll be gaining the experience others can only dream of.
We are looking for a HR & Office Operations Specialistto join our People & Culture team in Krakó this role you will help ensure a positive employee experience and the smooth day-to-day running of the Polish branch. You will combine HR administration with office operations financial coordination vendor management and employee benefits administration. As the main point of contact for people office and operational matters in Poland you will work closely with managers accounting and legal teams employees and external partners. You might also act as a commercial proxy for the local entity signing contracts and official documents and supporting everyday business activities.
In this role you will
- Manage the full employment and B2B lifecycle documentation including onboarding contracts amendments and terminations and advise managers to ensure 100% compliance with Polish labour law and BHP standards
- Review approve and sign business contracts official correspondence employee business trip orders and monthly copyright cost reports
- Oversee the verification and approval of recurring invoices within the KSeF system track the local administrative budget and work closely with internal and external accounting and legal teams
- Coordinate relationships with local vendors and service providers negotiate contracts and fully administer employee benefit programmes including Medicover Health Medicover Sport and Life Insurance
- Manage employee benefit portals including adding and removing team members processing programme changes and preparing the required data and reports for accounting
- Oversee daily workplace logistics office supplies catering building entrance cards parcels and maintenance matters
- Support employee experience and company culture by organising local events celebrations gifts and employee care initiatives
What you will bring
- Practical experience in HR administration office operations or a similar role in Poland
- Strong working knowledge of Polish labour law and B2B contract structures
- Experience preparing and managing employment documents and B2B agreements
- Experience handling invoices and tracking office or administrative expenses ideally using KSeF
- A proactive and hands-on approach to both administrative responsibilities and daily office needs
- Attention to detail and confidence working with documentation reports and financial records
- The ability to work independently and manage several areas of responsibility
- Strong organisational and analytical skills
- Fluency in both Polish and English languages written and spoken
What we offer
- A working culture that is high performing ambitious collaborative and fun
- Private medical care
- Sports package
- Life insurance
- Flexible working hours
- Employee-led workshops and office perks
Salary range:
9500 - 13 000 PLN gross (Permanent job contract)
If you have any questions please contact me at emailprotected or viaLinkedin.
Check all our career opportunitieshere.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
