EMEA E-prep Analyst (Health & Safety)

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The EMEA E-Prep EHS Admin is responsible for the coordination administration and continuous improvement of Emergency Preparedness (E-Prep) programmes across the EMEA region. The role serves as the primary point of contact for E-Prep documentation drill scheduling and tracking site compliance monitoring and the accuracy of dashboards and reporting across a range of facility management and EHS tools.

In addition to E-Prep ownership this role provides flexible administrative support to the wider EHS and Facilities Management team taking on additional ad-hoc tasks as required to ensure smooth and efficient regional operations.

• Acts as the primary responsible person for E-Prep documentation drill coordination and compliance monitoring across EMEA sites
• Supports dashboard and reporting accuracy via facility management and EHS tools
• Provides flexible administrative support to the regional EHS and FM teams when needed
• Works closely with regional EHS managers site teams and operational stakeholders

• Coordinate and schedule emergency drills (fire evacuation shelter-in-place table-top exercises) across EMEA sites
• Maintain and update Emergency Preparedness documentation including Emergency Response Manuals (ERMs) Emergency Action Plans (EAPs) floor plans and emergency contact lists
• Monitor site compliance with E-Prep requirements and escalate gaps to regional EHS managers in a timely manner
• Support the maintenance and accuracy of E-Prep dashboards and reporting tools
• Track and follow up on corrective actions arising from drills audits and inspections through to closure
• Coordinate Fire Marshal/Warden and First Aider programmes including training records appointment tracking and volunteer roster management
• Assist with E-Prep-related audits inspections and risk assessments
• Liaise with site teams to ensure emergency equipment inspections (e.g. fire extinguishers EPK AEDs first aid kits etc.) are current and fully documented
• Prepare regular E-Prep status reports and KPI summaries for leadership
• Support the review and closure of E-Prep work orders within facility management systems
• Provide ad-hoc administrative support to the regional EHS and FM teams as workload and priorities require
• Assist with data entry document formatting and record-keeping across EHS programmes
• Help maintain shared drives filing systems and knowledge repositories
• Support other EHS programme areas (e.g. Corrective Actions Tracker incident reporting etc) during peak periods or as directed by the regional EHS managers

• Bachelors degree or equivalent in Health & Safety Facilities Management Emergency Management or a related field (Completion of a post-secondary school (szkoła policealna) in occupational health and safety OR Higher education with a specialization in H&S or postgraduate studies in H&S)
• 13 years of experience in EHS administration emergency preparedness or facilities coordination
• Knowledge of emergency preparedness regulations and standards applicable within EMEA
• Experience with facilities management or EHS reporting tools
• Strong organisational and administrative skills with the ability to work with data streams
• Proficiency in Microsoft Office (Excel PowerPoint Word)
• Strong written and verbal communication skills in English
• Ability to work independently take initiative and adapt to shifting priorities

• NEBOSH General Certificate IOSH Managing Safely or equivalent EHS qualification
• Experience supporting multinational or regional operations across multiple time zones
• Experience with Fire Marshal/Warden and first aid coordination programmes
• Knowledge of emergency drill best practices and post-drill evaluation methodologies
• Familiarity with large corporate EHS systems processes and reporting platforms
• Experience with data visualisation or business intelligence tools
• Additional European language skills (e.g. German French Spanish) are advantageous

• Organisational skills and attention to detail
• Stakeholder coordination and communication
• Problem-solving and proactive follow-up
• Data accuracy and reporting
• Adaptability & flexibility
• Collaboration and teamwork
• Regulatory and compliance awareness
• Continuous improvement mindset

This role offers the opportunity to support HSSE excellence across one of the worlds most dynamic and diverse regions while contributing to JLLs commitment to creating safe sustainable and secure environments for our people and clients.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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