AI Adoption Manager

Im hiring for this role on behalf of a pan-European SaaS company in the property and facility management space.

The Company

A cloud-based B2B SaaS platform operating across multiple European markets. Solid product real customers growing team. Theyve decided AI can meaningfully change how their internal teams work and they need someone to make that happen. This is a new role created specifically for this purpose.

What Youll Do Day to Day

Youll start by shadowing teams: sales marketing product to understand how they actually work where time gets lost and where a well-built automation would change something concrete. Then you build it.

On a typical week you might:

• Identify that the marketing team spends four hours a week adapting one piece of content for different formats and build a workflow that reduces it to twenty minutes

• Run a one-hour session teaching a sales rep how to use AI to research accounts before calls then follow up two weeks later to check if theyre actually using it

• Troubleshoot why a workflow that worked last month is now producing inconsistent outputs and fix the prompt architecture

• Evaluate a new tool that just dropped and decide whether its worth introducing or just noise

• Write a one-page guide so a team can run a workflow you built without calling you every time

Theres no team under you yet. You work directly with department leads and individual contributors. Expect resistance from some enthusiasm from others. Your job is to turn skeptics into regular users not by selling them on AI but by showing them something that saves them time today.

The Hard Parts

• Youre the first person in this role. Theres no existing playbook no predecessor to ask no defined process for how AI adoption gets done here. Youll need to build the structure as you go.

• Non-technical colleagues wont always know what they need. Theyll describe a symptom not a problem. Part of the job is asking the right questions to get to something buildable.

• Tools change constantly. What you build in March may need rebuilding by June. Youll need to stay current without chasing every shiny object.

• Adoption doesnt end when you ship the workflow. If people stop using something three weeks later thats on you too.

What You Need

• 3 years of experience in building AI-powered workflows that other people actually used: not prototypes not demos production use

• Hands-on experience with at least three AI platforms (OpenAI Claude Gemini) and at least one automation tool (Make n8n Zapier or equivalent)

• The ability to explain how something works to someone who doesnt care how it works: they just want it to solve their problem

• Experience working inside a B2B SaaS or tech company (not as an external consultant)

• Based in Warsaw this is hybrid not remote

What Will Stand Out

• Youve done internal enablement or process improvement before

• You actively document and share what you build publicly or internally

• Youve held a first of its kind role and know how to operate without being told what to prioritize

If You Apply Be Ready to Answer

1. Whats the most useful workflow youve ever built with AI: what problem it solved what tools you used and what actually changed because of it

2. Someone from the marketing team comes to you and says AI should be able to help us somehow. How do you turn that into something working

3. You built something trained the team on it and three weeks later nobodys using it. What do you do

Valid work authorization for Poland required. No visa sponsorship available.