Accounts Payable Specialist

We are hiring on behalf of our client a global leader in HR technology delivering an end-to-end SaaS platform that supports the entire recruitment lifecycle. Trusted by thousands of organizations worldwide their solutions combine cloud technology automation and cutting-edge AI to help businesses hire smarter work more efficiently and deliver better talent experiences.

We are looking for an Accounts Payable Specialist to join our clients Accounts Payable team which manages vendor invoices and payments and helps the organization effectively manage and understand its spending. You will focus on processing invoices and payments accurately and on time working closely with the Accounting team employees vendors and cross-functional stakeholders to resolve invoice expense and payment-related issues. This is a hands-on role suited to someone who is highly organized detail-oriented and comfortable managing a high volume of transactions in a fast-paced environment while delivering excellent customer service and contributing to process improvements and automation.

Salary: 7 000 PLN - 8 000 PLN gross on the Contract of Employment

Working model: hybrid - 3x weekly from the office

Location: Krakow

Recruitment process:

• A call with Motife recruiter (30 min)
• Criteria Cognitive Aptitude Test (30 min)
• Hiring Manager Interview (30 min)
• 2nd Interview (60 min)

• Process a high volume of invoices accurately and efficiently ensuring appropriate coding approvals and supporting documentation.
• Review invoice submissions for accuracy completeness and compliance with company policies and procedures.
• Investigate and resolve invoice discrepancies payment issues duplicate invoices and other exceptions promptly.
• Manage the accounts payable inbox and respond to vendor and employee inquiries promptly and professionally.
• Collaborate with employees vendors and cross-functional teams to resolve invoice expense purchase order and payment-related questions.
• Maintain accurate accounts payable records and supporting documentation.
• Assist with payment processing and ensure invoices are processed in line with established payment terms and deadlines.
• Support month-end close activities by researching outstanding invoices and resolving open items.
• Build and maintain strong relationships with internal stakeholders and external vendors.
• Identify opportunities to improve accounts payable processes increase efficiency and enhance the employee and vendor experience.
• Perform other accounting and administrative duties as assigned.

• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong customer service mindset and the ability to build positive relationships with internal and external stakeholders.
• Ability to manage a high volume of transactions accurately and meet deadlines.
• Strong problem-solving skills and the ability to investigate and resolve discrepancies independently.
• Ability to prioritize competing responsibilities and work effectively in a fast-paced environment.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Previous accounts payable or accounting experience is preferred.

• Medical care
• Life insurance
• Multisport

If you enjoy building maintainable automation improving testing practices and working closely with engineering teams we would like to hear from you! Apply via our careers page and please submit your CV in English.

Required Experience:

IC