WFH Admin Assistant with AU Bookkeeping firm experience Balanced Beans

About Us:

Balanced Beans is an Australian Accounting & Bookkeeping practice supporting small and family businesses since 2020. Weve grown fast by keeping things simple: clear numbers honest advice no jargon.

Were a close-knit down-to-earth team who genuinely love what we do and we back that up with multiple local business awards. If you want real variety a friendly team and a workplace where your contribution actually matters youll fit right in.

Visit our website to learn more:

Why Join Us:

• Permanent work from home set-up.
• Working Monday to Friday 7am to 3pm PH time.
• Salary range between 70000 to 95000 PHP per month.
• Opportunities for professional development and growth.
• Collaborative and supportive work environment.
• Work-life balance with flexible scheduling options.
• New equipment supplied.

Position Summary:

The Administrative Assistant will play a crucial role in ensuring the smooth operation of our firm. This position involves a wide range of administrative and clerical duties to support our accounting staff and clients. The ideal candidate will be detail-oriented possess excellent communication skills and have the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Assist accounting staff with daily administrative tasks including managing calendars scheduling appointments and organising meetings.
• Process fortnightly/monthly payroll including timesheets leave entitlements super and STP lodgements.
• Serve as the first point of contact for clients handling phone calls & emails in a professional and courteous manner.
• Maintain and organise client files records and documentation ensuring confidentiality and compliance with firm policies.
• Accurately enter and update client information financial data payroll records and other information into the firms database and accounting software.
• Prepare and distribute internal and external communications such as memos emails and newsletters.
• Provide support for special projects and initiatives as needed including research data collection and report preparation.

Skills:

• Strong verbal and written communication abilities.
• Minimum of 2 years of administrative experience preferably in an accounting or financial services environment.
• Proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint).
• Familiarity with accounting software Xero is advantageous.
• Excellent organisational and time management skills.
• Attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Customer service-oriented mindset.

We look forward to welcoming a dedicated and proactive Administrative Assistant to our team!