Virtual Assistant 21097

Role: Virtual Assistant
Working Hours: Monday-Friday 20hrs/week in US business hours

About the Role:

We are seeking a proactive highly organized and detail-oriented Virtual this role you will act as a key partner managing day-to-day administrative operations complex schedules and critical administrative tasks. Working within a fast-paced company you will help streamline workflows maintain seamless communications and ensure our executive operates at peak efficiency. This is a fantastic opportunity for a reliable self-motivated professional who thrives in a dynamic environment and enjoys driving administrative excellence.

Key Responsibilities:

• Executive Calendar & Scheduling Management: Coordinate schedule and manage the Managing Directors calendar across multiple time zones resolving scheduling conflicts proactively.
• Travel & Logistics Coordination: Organize comprehensive travel itineraries including booking flights accommodations ground transportation and managing related expense reporting.
• Meeting Preparation & Support: Schedule meetings prepare agendas record minutes/action items and ensure all prep materials are provided to the Managing Director beforehand.
• Communication & Correspondence: Draft review and manage professional correspondence emails and memos on behalf of the Managing Director serving as a reliable point of contact.
• Administrative & Operational Support: Streamline day-to-day administrative operations of the holding company coordinate with portfolio businesses and handle ad-hoc executive requests.
• Information & Record Keeping: Organize and maintain secure internal files and databases ensuring high-priority and sensitive information remains completely confidential.

Qualifications & Skills:

• Experience: Minimum of 3 years of experience as an Administrative Assistant Executive Assistant or a similar operations support role
• Communication: Exceptional written and verbal English communication skills with a professional polished and friendly tone
• Technical Skills: Strong proficiency in Google Workspace (Docs Sheets Slides Calendar Gmail) and modern remote communication tools. Advanced Excel/Google Sheets proficiency is an advantage.
• Organization: Outstanding organizational and multitasking skills with sharp attention to detail and a proactive problem-solving mindset
• Discretion: Absolute discretion and experience handling highly confidential business and financial information

Required Experience:

Junior IC