Virtual Admin Assistant — Appointment Setter

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience we highly prioritize passion dedication loyalty and a proactive attitude towards personal growth. Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability Integrity Goal-Oriented mindset Happiness and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career forging genuine connections and becoming part of a team committed to your success join us!

Job Overview

The Virtual Admin Assistant Appointment Setter is responsible for providing day-to-day administrative and appointment-setting support to the clients real estate sales team handling client and prospect queries conducting property research and scheduling appointments to reduce the time the client spends on routine non-specialized tasks.

Key Responsibilities

• Client & Prospect Query Handling: Respond promptly and professionally to inbound queries from clients and prospects via phone email and messaging platforms on behalf of the assigned real estate agent.
• Property Research: Research property listings comparable sales and relevant market details to prepare accurate information ahead of client conversations and appointments.
• Appointment Setting & Calendar Management: Schedule confirm and coordinate property viewings and client meetings maintaining an accurate and conflict-free calendar for the agent.
• Routine Administrative Support: Handle day-to-day administrative tasks (data entry document preparation CRM/record updates) to reduce the time the client spends on non-specialized routine work.

Qualifications

• Education: Bachelors degree preferred but not required; equivalent practical experience will be considered.
• Experience: 1 to 3 years of experience in an administrative virtual assistant customer service or appointment-setting role; real estate industry exposure is an advantage.
• Technical Skills: Proficiency with MS Office / Google Workspace CRM tools scheduling tools and basic online property research; comfortable learning client-specific systems.
• Soft Skills: Strong organizational skills attention to detail dependability and the ability to multitask routine admin work with minimal supervision.
• Language: Excellent verbal and written English communication skills for client- and prospect-facing interactions.
• Preferred: Prior experience supporting a real estate agent brokerage or property management team; familiarity with real estate CRM platforms (e.g. Follow Up Boss kvCORE or similar).

What We Offer

Here at Acxelsus our people come first. We offer total compensation to ensure our team experiences overall wellness and has the financial resources and support they need.

• Market-competitive salary
• Health & group life Insurance
• Fixed weekends off; Dayshift schedule
• Paid time off and birthday leave
• Learning & development
• Employee recognition
• Work-life balance
• Diverse and positive work environment

Ready to experience the #AcxelsusAdvantage Join our team today!