Transaction Coordinator
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Job Summary
This is a remote position.
Fusion helps its partners stand out in their marketplace by focusing on product position and process. We invest our own capital resources and expertise into each business. By working inside the business and managing work our partners do not have time to complete; we help them focus on growth client relationships and revenue-producing activity.
We are a US-licensed brokerage and business development company partnering with high-producing real estate agents who close approximately $5 million to $25 million in annual sales. We are launching a national Transaction Coordination service as part of our broader real estate agent platform.
We have developed the operational architecture legal framework software stack compliance resources transaction workflows communication templates and AI-assisted intake process. We are hiring experienced Transaction Coordinators to manage active files maintain consistent communication follow documented workflows and provide dependable support to our agent partners and their clients.
THIS IS A PRODUCTION-FOCUSED TRANSACTION COORDINATOR ROLE.
You will keep assigned files accurate organized compliant and moving forward from contract to close.
Manage assigned real estate transactions from executed contract through closing.
What Youll Do
- Review contracts and transaction documents for completeness.
- Open and maintain files in Dotloop SkySlope Transaction Desk and other assigned systems.
- Enter accurate transaction details into the appropriate platforms.
- Track contractual dates contingencies deposits inspections financing deadlines appraisals and closing requirements.
- Send approved emails text messages reminders and status updates.
- Request missing documents signatures and required information.
- Coordinate with agents clients lenders title companies escrow officers attorneys inspectors and other transaction parties.
- Maintain complete file notes and current transaction statuses.
- Follow state-specific checklists brokerage procedures and compliance requirements.
- Prepare files for quality control and broker compliance review.
- Identify missing information contract discrepancies and potential transaction risks.
- Protect confidential client agent and transaction information.
- Participate in team meetings training coaching and quality reviews.
- Apply feedback and process updates to future files.
- 2 years of experience as a real estate Transaction Coordinator.
- Experience managing residential real estate transactions from contract through closing.
- Experience supporting at least 50 closed transaction files.
- Working knowledge of real estate contracts disclosures contingencies timelines and closing procedures.
- Hands-on experience with at least one of these platforms: Dotloop SkySlope or Transaction Desk.
- Ability to learn and work across multiple transaction management systems.
- Familiarity with buyer representation agreements and current MLS requirements.
- Strong written and spoken English.
- Professional communication skills and consistent follow-through.
- Ability to manage multiple files deadlines and priorities.
- Ability to follow documented processes and approved communication standards.
What Makes This Role Different
You will receive approved communication templates state-specific checklists and clear operating procedures.
Senior Transaction Coordinators and leadership will support unusual files compliance concerns and escalations.
Our team uses technology and AI-assisted tools to reduce repetitive work and improve accuracy.
You will work with high-producing real estate professionals across the United States.
We value Transaction Coordinators who communicate early take ownership and identify problems before they grow.
This department is being built for rapid national growth.
Compensation and Growth
This full-time remote role offers a clear opportunity to advance quickly as the department expands.
Strong performers may move into Senior Transaction Coordinator Quality Control Training or Pod Leadership positions.
Required Skills:
2 years of experience as a real estate Transaction Coordinator. Experience managing residential real estate transactions from contract through closing. Experience supporting at least 50 closed transaction files. Working knowledge of real estate contracts disclosures contingencies timelines and closing procedures. Hands-on experience with at least one of these platforms: dotloop SkySlope or Transaction Desk. Ability to learn and work across multiple transaction management systems. Strong understanding of the duties and limitations of an unlicensed Transaction Coordinator. Familiarity with buyer representation agreements and current MLS requirements. Strong written and spoken English. Professional communication skills and consistent follow-through. Ability to manage multiple files deadlines and priorities. Ability to follow documented processes and approved communication standards. Ability to work independently in a remote environment. Reliable high-speed internet and a secure professional home workspace.
