SME Executive Assistant (EMEA)

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Responsibilities

• Provide Senior-Level executive administrative support
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings accommodations securing ground transportation and visa/permit requirements (if required)
• Draft and prepare Executive-Level correspondence including emails presentations reports and any other miscellaneous correspondence on behalf of the executive team
• Coordinate and prepare materials for meetings such as agendas minutes and presentations and ensure smooth logistics for internal and external meetings
• Manage and reconcile expenses including creating expense reports tracking receipts and submitting expense reports for reimbursement
• Assist in planning and coordinating corporate events conferences retreats and other special occasions
• Conduct research gather data and prepare executive-level reports documentation and presentations
• Organize and maintain documents and files ensuring ease of access and retrieval of information
• Assisting with various special projects and assignments to support the executives business objectives
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
• Adhoc duties but not limited to (i.e. arranging IT support arranging signing of key documentation assisting new joiners etc.)
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters
• Build and maintain positive relationships with internal and external stakeholders
• Be adaptable to changing priorities urgencies and last-minute requests while maintaining composure and professionalism

To Apply you need to have

• Bachelors degree or equivalent experience strongly preferred
• At least 2-3 years of executive assistant experience supporting high-level executives
• Proven ability to handle confidential information discreetly in a diplomatic manner
• Unflappable flexible and can overcome a learning curve quickly
• Extremely strong communication skills on multiple platforms and mediums (email text in person videocalls etc.)
• Excellent presentation skills with familiarity in InDesign Mural/Miro and/or Smartsheet an advantage
• Tech savvy and familiar working in the Microsoft Office suite Adobe Acrobat and/or Bluebeam WebExZoom etc.
• Ability to work across multiple time zones
• Exceptional attention to detail.
• Strong diary management skills.
• Extensive experience with travel and accommodation booking.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.