Short-Term Rental Accountant (with Guesty Experience)

We are seeking a detail-oriented Short-Term Rentals Accountant Specialist to support the financial operations of a short-term rental (STR) property management portfolio. The successful candidate will manage accounts payable owner charges trust-account reconciliations payments and Xero-related bookkeeping tasks with strong working knowledge of Guesty.

Key Responsibilities

• Process and manage accounts payable including vendor invoices cleaning and maintenance bills utility charges reimbursements and supplier payments.

• Verify invoices against approved work orders contracts property records and supporting documentation before processing payment.

• Prepare review and process owner charges recurring charges management fees and expense allocations in Guesty and Xero.

• Maintain accurate records of payments due to owners vendors and other third parties.

• Assist with trust-account administration ensuring owner funds are properly recorded allocated and separated from operating funds.

• Perform regular reconciliation of trust and operating bank accounts Guesty transactions Xero records and supporting documentation.

• Reconcile reservation income guest payments OTA payouts refunds adjustments and disbursements against Guesty and Xero.

• Investigate and resolve discrepancies missing transactions duplicate entries unallocated payments and reconciliation variances.

• Prepare and review owner statements including rental income expenses owner charges management fees and net distributions.

• Process or prepare owner and vendor payments in line with approval procedures and payment schedules.

• Maintain accurate accounts payable aging payment records invoices receipts and supporting files.

• Support month-end close activities including reconciliations journal entries balance-sheet reviews and financial reporting.

• Assist with Xero-related tasks including bill entry bank-feed reconciliation expense categorisation invoice matching and reporting.

• Communicate professionally with property managers owners vendors and internal finance stakeholders to resolve accounting queries.

• Maintain confidentiality and handle trust funds owner information and financial records with a high level of accuracy and integrity.

Requirements

• Proven experience in accounts payable bookkeeping property accounting or trust accounting.

• Strong hands-on experience with Guesty particularly accounting owner charges owner statements payments reconciliations or trust-account workflows.

• Experience in short-term rental vacation rental or property management accounting is highly preferred.

• Solid working knowledge of Xero including bank reconciliations bills payments expense coding and reporting.

• Understanding of trust-accounting principles including separation of owner and operating funds accurate allocation of transactions and reconciliation of funds held on behalf of owners.

• Experience reconciling PMS/accounting data against bank statements and supporting records.

• Strong attention to detail with the ability to identify and resolve discrepancies independently.

• Advanced Excel or Google Sheets skills including VLOOKUP/XLOOKUP pivot tables filters and reconciliation templates.

• Excellent written and verbal communication skills.

• Ability to manage multiple properties deadlines and high transaction volumes accurately.

• Reliable internet connection quiet workspace and availability to work during required business hours.

Technical Requirements:

• Equipment is self-provided

Computer:

• RAM: 8GB

• HDDISDD: 512 GB

• PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)

• Operating System: Windows 11 Home or Pro

• Power Backup: Power station Powerbank UPS and etc.

• Extra Display: Secondary/External Monitor

• Audio & Video: Noise-Cancelling Headset Web Cam

• Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off

• Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)

• Annual Trip - connect with the broader Wingman community in person

• Dedicated Support Contact (CSM) - someone to help you succeed and stay connected

• Access to a Network collaborate with follow contractors and onshore specialists

• Opportunities to Upskill - optional sessions peer learning and developmental pathways

• More Work More Opportunity - potential for additional contracts Statements of Work or expanded workloads

• High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments

• Flexibility First - deliver your work in your way with full autonomy on how you achieve outcomes

• Advisory Support - HR Tax and setup guidance available to make contracting seamless

• 100% Work-From-Home Contracts - all engagements designed for remote delivery

Pre-engagement requirements for Independent Contractors:

• BiR as you are a contractor (Required to submit any contributions required by the government.)

• NBI or Police Clearance

• Any Government-issued 10

Note: If you think you have the skills and experience we are looking for but are short on technical requirements dont hesitate to reach out to us to discuss the matter.