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Senior Real Estate Transaction Coordinator
Job Location:
Monthly Salary:
Experience Required:
Posted:
24 May 2026 (30+ days ago)
Posted:
Application Deadline:
21 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
This is a remote position.
Summary
The Project
Were a US-licensed brokerage and business development company partnering with high-producing agents ($5M$25M annual sales) in the United States. Were launching a national TC service as a wedge product within our broader agent platform.
We have the architecture legal framework software stack and AI-assisted intake skill built. We need a seasoned TC professional to operationalize it turn the blueprint into running daily workflows train the first cohort of TCs and oversee the first 3060 days of live service.
This is not a do TC work role. This is a build the TC service role.
What Youll Do
Phase 1 Build (Weeks 14)
Convert our six-stage SOP into live workflow templates in dotloop SkySlope TransactionDesk
Build state-specific document checklists (CA pilot first then TX and FL)
Refine our 14-email SMS template library based on real-world TC experience
Stress-test our Claude AI extraction skill against 20 contracts
Build the Stage 1 Intake Specialist playbook
Validate our compliance framework tell us what we got right and whats missing
Phase 2 Hire & Train (Weeks 48)
Screen and interview offshore TC candidates
Lead training: SOP email library compliance test communication scripts
Build the QC framework and broker-side compliance reports
Phase 3 Oversee Live Service (Weeks 816)
Senior TC reviewer on every active file during pilot
Audit communications for compliance
Coach line TCs on edge cases in real time
Refine the SOP based on live-file learnings
Possible Phase 4 Permanent TC Operations Lead role overseeing the team as we scale to 1000 agent partners.
Required
5 years as a TC 200 files closed
Multi-state experience in CA (CAR) TX (TREC) or FL (FR/Bar) at least one required two ideal
Hands-on expert with dot loop SkySlope and TransactionDesk able to build workflow templates from scratch
Deep familiarity with post-NAR-settlement compliance (buyer-broker agreements MLS rule changes)
Strong grasp of unlicensed-assistant rules what a TC can and cannot do and how to train others to stay inside the line
English fluency written and spoken
Experience training or supervising other TCs
High speed Internet from Residence
Strongly preferred: AI-assisted document extraction experience offshore team management Zoho/ClickUp/Trackxi brokerage compliance background GLBA/NPI handling knowledge.
Bonus: Active or inactive real estate license in CA/TX/FL. Familiarity with FREC enforcement or Californias June 2025 DRE/DFPI Joint Advisory.
What Makes This Role Different
Most infrastructure is documented and ready. 50 page master blueprint six-stage SOP CA/TX/FL compliance framework in-house counsel resource Zoho orchestration layer Claude AI extraction skill encrypted document storage business phone provisioning.
One major piece is still in build: the US-based AWS WorkSpaces virtual desktop layer that every TC (offshore or onshore) will operate from. Thats the planned architecture but not yet deployed. Helping us spec and stand it up cleanly during Phase 1 is part of the role.
Youll have authority. We expect pushback. Telling us where the SOP is wrong where templates miss real edge cases
Requirements
How to Apply Required Responses
Applications missing any of the three items below will not be considered.
- Background summary (200400 words): years as a TC states worked approximate file volume and the TMS platforms youve used at expert level.
- One specific story about a transaction that went sideways and how you handled it. Not the smoothest closing the messiest.
- What is your desired hourly rate.
Required Skills:
How to Apply Required Responses Applications missing any of the three items below will not be considered. Background summary (200400 words): years as a TC states worked approximate file volume and the TMS platforms youve used at expert level. One specific story about a transaction that went sideways and how you handled it. Not the smoothest closing the messiest. What is your desired hourly rate.
