Senior Executive Assistant (Events Support Administrator)

Are you ready to make an impact by efficiently processing intake requests Are you detail oriented and passionate about delivering top-notch support to drive business success If so we have the perfect opportunity for you.

As an Event Support Administrator within the Business Support Management team you will play a pivotal role in processing intake requests that operationalize our events and sponsorship this role you will ensure requests are handled efficiently and in compliance with firm standards collaborate with cross-functional teams and contribute to process improvements. You will help maintain our event management tools and support the teams ongoing projects and initiatives.

Job responsibilities:

• Review incoming requests to ensure alignment with the engagement plan strategy.
• Gather and store required documents and details to confirm audit compliance and completeness.
• Enter events and sponsorships into the national calendar and event management tool with strict attention to detail.
• Advise submitters of missing or inaccurate information and provide guidance on requests not in line with guidelines.
• Update budget tracking tools and complete drawdowns and adjustments in partnership with the Strategy Manager.
• Coordinate with production team members to ensure timely payment for submissions.
• Suggest process improvements to optimize intake procedures.
• Create ads and materials within the content management tool.
• Partner with Sponsorships and Donations teams Business Support Associates and Technology to ensure consistency in practices and service delivery.
• Support ad hoc projects and initiatives

Required qualifications capabilities and skills:

• Experience in a client-facing administrative or executive assistant role.
• Strong communication and interpersonal skills with the ability to provide clear messaging across all organizational levels.
• Control orientation with a focus on enforcing compliance and mitigating business process risks.
• Proficiency in Microsoft Office Suite and other relevant applications.
• Highly adaptive to integrating and using new technologies to improve operations.
• Proactive mindset with the ability to take initiative and drive results independently.
• Must be willing and able to work night shifts.

Preferred qualifications capabilities and skills:

• Experience in processing and project management with strong attention to detail.
• Willingness to understand complex processes and stakeholder hierarchies.