Sales & Marketing Operations Coordinator (Remote)

This is a remote position.

What We Do

At Outsource Access we help a high-growth US-based accounting CPA and fractional CFO advisory firm keep their business-building engine running smoothly. We dont just update pipelines and post updateswe make sure the founder can stay fully focused on high-level strategy and closing key partnerships while the entire lead and content engine operates seamlessly in the background.

How Youll Make a Difference

• Fueling the Sales Engine: You will manage pipeline operations end-to-endfrom initial lead intake and qualification to tracking workflows in HubSpotensuring no prospect falls through the cracks and leadership always has real-time accurate pipeline reporting.
  

  
  

  
  

• Amplifying Our Message: You will own marketing execution by scheduling content distributing newsletters and keeping our editorial calendar on track turning strategic ideas into consistent high-impact visibility.
  

  
  

  
  

• Nurturing Key Alliances: You will keep our referral partner programs and networks vibrant by managing outreach cadences tracking incoming referrals and coordinating events or webinars that drive strategic growth.
  

  
  

  
  

• Protecting Executive Focus: You will manage meeting coordination process transcripts draft critical follow-ups and handle vendor relations ensuring the day-to-day operations run flawlessly without requiring the founders hands-on management.
  

Requirements

Is This You

• Execution-Focused Operational Master: You thrive on execution rather than pure strategy; you enjoy building documenting and following structured processes to keep a fast-paced engine moving forward.
  

  
  

• Impeccable Professional Communicator: You possess top-tier written and verbal English skills with exceptional business etiquette and editorial judgment allowing you to confidently draft communications and manage external vendors.
  

  
  

• Proactive & Accountable Partner: You dont wait to be told what to do. You have strong accountability high responsiveness and the organizational grit needed to independently manage multiple cross-functional priorities.
  

  
  

• Tech-Savvy: You navigate professional platforms with ease. You bring hands-on experience with CRMs (ideally HubSpot) and are completely comfortable working across tools like LinkedIn Sales Navigator ActiveCampaign Mailchimp Canva and Google Workspace/Microsoft Office.
  

Benefits

Why Youll Love Being Part of the OAmazing Team

Youre not just taking a job youre stepping into a role where your growth security and peace of mind actually matter. Here is the total package weve built for you:

Your Wellness & Security

Health & Wellness Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the What Ifs: Our Group Life Insurance benefit gives you added protection because your future (and your familys) deserves a safety net.

Time to Recharge Guilt-Free: We support your well-being with paid leave credits that allow you to rest reset and show up as your best self at work and at home.

Support You Can Count On: We take care of all government-mandated benefits so everything is handled properly and on time.

Your Financial Rewards

Performance Incentives: Bring results and youll see it rewarded. Simple as that.

Premium Pay: When you put in the time we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your years effort.