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Recruitment Operations Coordinator | AU | Hybrid in Ortigas
Job Location:
Job Location:
National Capital Region - Philippines
Monthly Salary:
PHP 50000 - 70000
Monthly Salary:
Experience Required:
3years
Experience Required:
Posted:
21 July 2026 (30+ days ago)
Posted:
Application Deadline:
18 October 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Setup and Location: Hybrid - Ortigas Pasig City
Work Schedule: 8:00 AM-5:00 PM (AEST) 06:00 AM-3:00 PM (PH Time)
Employment Type: Full-time
Ready to do work that actually excites you
Were looking for a Recruitment Operations Coordinator to provide administrative recruitment and marketing support to the Recruitment Team while also delivering executive assistant support to the Director. This role is perfect for someone who is highly organised proactive and enjoys keeping people processes and priorities on track. Youll play a key role in supporting recruitment delivery enhancing client and candidate experiences and ensuring the smooth day-to-day operation of the business. Success in this role requires strong attention to detail excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.
What Youll Do
Executive & Personal Assistant Support
- Provide high-level executive and personal assistant support to the Director.
- Manage and respond to the Directors emails escalating where required.
- Coordinate diary management meetings travel arrangements and calendars.
- Act on behalf of the Director when communicating with clients and candidates.
- Support business initiatives projects and ad hoc requirements.
- Coordinate team one-on-ones and monthly meetings.
Administration & Office Operations
- Respond to daily emails and manage inbox communications
- Answer incoming calls and manage enquiries
- Coordinate day-to-day office operations and administrative functions
- Manage SharePoint and filing systems ensuring accuracy compliance and organisation
- Maintain company documents templates and records
- Coordinate office supplies IT equipment maintenance and facilities
- Liaise with IT support suppliers legal providers and external stakeholders
- Manage business insurances registrations and subscriptions
- Support compliance updates and document amendments
- Ensure all communications align with company branding and Tone of Voice
- Assist in maintaining a paperless office environment
- Recruitment & Candidate Coordination
- Manage job postings across SEEK Indeed LinkedIn and website platforms
- Prepare job folders for Recruitment Team online and create job records in Vincere ATS
- Monitor candidate applications and distribute to consultants
- Research and resource candidates for recruitment consultants on LinkedIn for open jobs
- Coordinate interviews between clients and candidates
- Communicate with clients and candidates throughout the recruitment process
- Prepare proposals recruitment agreements and candidate documentation
- Trigger and manage reference checks through Referoo and survey processes
- Maintain accurate records in Vincere and SharePoint
Marketing & Brand Coordination
- Assist with in-house marketing campaigns and initiatives
- Prepare and distribute branded documents proposals and marketing collateral
- Support job ad creation and content development
- Coordinate with external copywriters designers and marketing providers
- Contribute to brand consistency and presentation across all materials
- Post website job updates EDMs (e-newsletters) and LinkedIn content
Finance & Invoicing Support
- Coordinate invoicing requests with accounts/bookkeeper
- Email accounts with invoicing requirements and documentation
- Manage invoice records receipts and expense tracking (e.g. via Xero/HubDoc)
- Assist with recruitment consultant billing tracking and reporting
- Liaise with bookkeeper to manage financial documentation
- Business Operations & Projects
- Support preparation of tenders RFQs and proposal submissions
- Assist with business documentation updates agreements and compliance changes
- Coordinate internal projects and process improvements
- Assist with strategic initiatives and business planning activities
- Contribute to improving systems workflows and efficiencies
- Maintain records of billings and business performance tracking
- Maintain high level service satisfaction within the team candidates clients and external service providers and account managers (i.e. Seek Referoo LinkedIn).
Requirements
What You Bring
Were looking for someone who:
Requirements/ Skills Needed:
- Has previous experience in administration recruitment coordination executive support or a similar role.
- Highly organised with the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Demonstrates strong initiative a proactive approach and the ability to solve problems independently.
- Has excellent written and verbal communication skills and can build strong relationships with internal and external stakeholders.
- Has strong attention to detail and takes pride in delivering accurate high-quality work.
- Is tech-savvy and confident using multiple systems including ATS CRM Microsoft Office and SharePoint.
- Has experience supporting recruitment activities including interview coordination candidate communication and database management.
- Is adaptable reliable and comfortable working across administration recruitment marketing and business operations.
- Maintains a professional solutions-focused approach and takes ownership of tasks from start to finish.
- Is committed to delivering an exceptional experience for candidates clients and colleagues.
Benefits
Why Youll Love Working Here
- HMO dental and life insurance for you and one free dependent from day one with the option to add more.
- Uncapped placement incentives.
- Ongoing training and upskilling opportunities.
- Paid leaves including birthday vacation medical and maternity with up to 6 vacation days convertible to cash on your anniversary.
- Employee engagement activities such as year-end party family day team building and more.
Lets Talk
If youre thinking this sounds like meit probably is. Click apply. We cant wait to meet you.
Required Skills:
Has previous experience in administration recruitment coordination executive support or a similar role. Highly organised with the ability to manage multiple priorities and deadlines in a fast-paced environment. Demonstrates strong initiative a proactive approach and the ability to solve problems independently. Has excellent written and verbal communication skills and can build strong relationships with internal and external stakeholders. Has strong attention to detail and takes pride in delivering accurate high-quality work. Is tech-savvy and confident using multiple systems including ATS CRM Microsoft Office and SharePoint. Has experience supporting recruitment activities including interview coordination candidate communication and database management. Is adaptable reliable and comfortable working across administration recruitment marketing and business operations. Maintains a professional solutions-focused approach and takes ownership of tasks from start to finish. Is committed to delivering an exceptional experience for candidates clients and colleagues.
Required Education:
Bachelors or College Degree in Human Resources Psychology or a related field.
