Real Estate Virtual Assistant

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience we highly prioritize passion dedication loyalty and a proactive attitude towards personal growth. Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability Integrity Goal-Oriented mindset Happiness and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career forging genuine connections and becoming part of a team committed to your success join us!

Job Overview

We are looking for a detail-oriented Real Estate Virtual Assistant (Admin) to support the day-to-day administrative and transaction needs of a busy real estate business. This role is ideal for someone who thrives on structure enjoys keeping systems organized and takes pride in making sure nothing falls through the cracks from listing paperwork to client follow-ups.

Key Responsibilities

• Transaction Coordination: Manage listing and closing paperwork from contract to close ensuring all documents deadlines and disclosures are complete and properly filed
• Calendar & Scheduling Management: Coordinate showings inspections appraisals and client meetings across agents calendars avoiding conflicts and sending timely reminders
• CRM & Database Management: Maintain accurate up-to-date client and property records in the CRM including lead status updates and contact information
• Listing Support: Prepare and upload property listings to MLS and marketing platforms including descriptions photos and pricing details
• Client & Vendor Communication: Respond to routine emails and calls coordinate with vendors (photographers stagers inspectors) and relay updates between agents and clients
• Document & File Organization: Create organize and maintain digital files for contracts disclosures and compliance documents using cloud storage systems
• Marketing Support: Assist with creating and scheduling social media posts email campaigns and flyers for active listings
• Reporting: Prepare weekly or monthly reports on pipeline status closed transactions and marketing performance for the broker/team lead

Qualifications

• Education: Bachelors degree in Business Administration Real Estate Communications or a related field (or equivalent practical experience)
• Experience: At least 2-3 years of experience as a Virtual Assistant or Administrative Assistant supporting a US Australian or Canadian real estate client or brokerage
• Technical Skills: Proficiency with MLS platforms CRM tools (e.g. Follow Up Boss kvCORE Chime or similar) transaction management software (e.g. Dotloop SkySlope or DocuSign) Google Workspace and/or Microsoft Office and basic familiarity with project management or scheduling tools (e.g. Asana Trello Calendly)
• Soft Skills: Strong attention to detail excellent time management ability to multitask across multiple listings/transactions proactive communication and comfort working independently with minimal supervision
• Language: Excellent verbal and written English communication skills

Preferred Qualifications

• Prior experience specifically in real estate transaction coordination
• Familiarity with real estate marketing tools (e.g. Canva Buffer Hootsuite)
• Experience supporting agents/brokers across multiple US time zones

What We Offer

Here at Acxelsus our people come first. We offer total compensation to ensure our team experiences overall wellness and has the financial resources and support they need.

• Market-competitive salary
• Health & group life Insurance
• Fixed weekends off; Dayshift schedule
• Paid time off and birthday leave
• Learning & development
• Employee recognition
• Work-life balance
• Diverse and positive work environment

Ready to experience the #AcxelsusAdvantage Join our team today!