Purchasing Coordinator

We are seeking an experienced reliable and detail-oriented Purchasing Coordinator to handle the daily purchasing and order coordination process. This is a hands-on purchasing role not a management position. The ideal candidate has strong experience with purchase orders vendor coordination order expediting and construction or building materials.

• Review approved quotations and prepare purchase orders (POs).
• Ensure purchase orders accurately match approved quotations.
• Send orders to vendors and review vendor sales orders.
• Compare quotations purchase orders and vendor sales orders for accuracy.
• Verify materials sizes quantities specifications and finishes before orders are approved.
• Identify discrepancies and communicate with vendors to resolve issues.
• Follow up with vendors regarding order status production and delivery schedules.
• Track expected delivery dates and communicate updates to the installation team.
• Maintain accurate purchasing and order records.
• Notify management of delays changes discrepancies or other purchasing issues.
• Use QuickBooks for purchasing-related tasks and records.

• 3 years of direct purchasing experience.
• Previous experience as a Purchasing Coordinator.
• Hands-on experience ordering materials and expediting orders.
• Strong knowledge of purchase orders quotations and vendor sales orders.
• Excellent vendor coordination and follow-up skills.
• QuickBooks experience.
• Construction or building-material purchasing experience preferred.
• Fluent spoken and written English.
• Excellent attention to detail and accuracy.
• Strong communication organizational and problem-solving skills.
• Able to identify discrepancies and ask questions rather than make assumptions.
• Able to follow established procedures and work independently.
• Honest dependable accountable and reliable.
• Stable employment history.
• Available for a full 40-hour workweek during required U.S. business hours.
• Reliable high-speed internet computer and backup internet/electricity.

The ideal candidate is someone who personally handles the day-to-day purchasing processcreating POs checking orders coordinating with vendors tracking deliveries and resolving discrepancies.