Proposal Management Specialist (Bid Proposal)

Proposal Management Specialist (Bid Proposal)

Helpware Revenue Strategy Manila or Cebu

Role Overview

The Proposal Management Specialist owns the production quality and competitiveness of inbound and outbound bid responses in support of our Sales Organization.

You will work directly with sales leadership division heads pricing and legal to convert qualified opportunities into signed contracts. Success in this role moves win rate deal velocity and average contract value. This is a high-visibility seat with direct exposure to the CRO and division heads.

Core Responsibilities

• Lead end-to-end response on RFPs RFIs RFQs security questionnaires vendor risk assessments and unsolicited proposals.

• Translate technical capabilities across Helpwares four divisions into client-specific value propositions.

• Coordinate input from sales operations pricing legal security and HR to assemble compliant on-brand responses.

• Maintain and improve the proposal content library boilerplate and response templates.

• Partner with marketing & enablement on case study development capability statements and one-pagers.

Required Background and Qualifications

• 1 to 2 years of experience in proposal writing bid management sales enablement or B2B content development. BPO SaaS or professional services background strongly preferred.

• Native or near-native English written fluency. Portfolio of written work required at interview stage.

• Demonstrated experience responding to enterprise procurement processes including RFP RFI and security or vendor risk questionnaires.

• Track record of meeting tight deadlines on complex cross-functional deliverables with multiple stakeholders and managing multiple concurrent pursuits in fast-paced deadline-driven environments.

• Strong commercial judgment and the ability to read between the lines of a buyers requirements.

• Bachelors degree in business marketing communications or a related discipline preferred but not required. Equivalent practical experience considered.

Technical Expertise

• Microsoft Office: Advanced proficiency in Word PowerPoint and Excel including pivot tables lookups and basic financial modeling.

• CRM platforms: Hands-on experience with HubSpot strongly preferred. Salesforce experience also acceptable.

• Knowledge management: Familiarity with Notion Confluence SharePoint or Google Drive for structured content libraries.

• Document craft: PDF editing version control discipline template design and brand consistency.

Preferred Qualifications

• Prior experience writing for outsourcing customer experience AI services or technology services categories.

• Experience working with US-based or global enterprise buyers.

• Exposure to security and compliance frameworks such as SOC 2 ISO 27001 GDPR or HIPAA.

• Background in management consulting agency strategy or sales engineering.