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Project Admin | AU | Onsite Ortigas
Job Location:
Job Location:
National Capital Region - Philippines
Monthly Salary:
PHP 50000 - 80000
Monthly Salary:
Experience Required:
3years
Experience Required:
Posted:
8 October 2026 (3 days ago)
Posted:
Application Deadline:
5 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Setup and Location: Onsite - Ortigas
Work Schedule: 9:00 AM 6:00 PM ACDT 6:30 AM 3:30 PM PHT
Employment Type: Full-time
Ready to do work that actually excites you
The Project Administrator provides administrative and coordination support across construction projects with a strong focus on contract administration compliance reporting document control and project records. The role supports the effective delivery of projects by ensuring documentation registers contractual requirements project actions and reporting obligations are maintained accurately and within required timeframes.
What Youll Do
Youll be the kind of person who:
Key Duties
- Maintain project filing systems document registers and drawing registers including revision control.
- Maintain registers for RFIs variations claims procurement subcontractors compliance and handover.
- Assist with progress claims variations contractual notices and project correspondence.
- Monitor contractual dates notice periods submissions and reporting deadlines.
- Participate in weekly project meetings and maintain agendas minutes and action registers.
- Follow up outstanding project actions and documentation.
- Assist with subcontractor and supplier administration RFQs purchase orders and procurement records.
- Maintain WHS environmental quality and Indigenous Development Plan documentation.
- Maintain ITPs QA records witness points hold points testing certificates and approvals.
- Compile weekly and monthly project reports and KPI information.
- Maintain Indigenous employment training local participation and other contractual reporting records.
- Assist with project start-up completion and handover documentation.
- Liaise with clients consultants subcontractors and suppliers on project administration matters.
Requirements
What You Bring
Were looking for someone who:
- Strong written communication and professional correspondence skills.
- Ability to read and understand contracts drawings specifications and project documentation.
- Experience with M365 suite Procore SharePoint and PDF/document-control systems highly regarded.
- Construction or project administration experience highly regarded.
General Expectations
- Strong organisation time management and attention to detail.
- Ability to manage multiple projects deadlines and priorities.
- Work independently and proactively in a remote environment.
- Demonstrate initiative and follow tasks through to completion.
- Identify missing information overdue actions and potential compliance issues.
- Maintain confidentiality and professional communication.
Benefits
Why Youll Love Working Here
- HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party Family Day Team Building and more!
Lets Talk
If youre thinking this sounds like meit probably is. Click apply. We cant wait to meet you.
Required Skills:
What You Bring Were looking for someone who: Strong written communication and professional correspondence skills. Ability to read and understand contracts drawings specifications and project documentation. Experience with M365 suite Procore SharePoint and PDF/document-control systems highly regarded. Construction or project administration experience highly regarded. General Expectations Strong organisation time management and attention to detail. Ability to manage multiple projects deadlines and priorities. Work independently and proactively in a remote environment. Demonstrate initiative and follow tasks through to completion. Identify missing information overdue actions and potential compliance issues. Maintain confidentiality and professional communication.
