Project Admin Assistant (AO-14004)
Job Location:
Manila - Philippines
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This is a remote position.
- Provide administrative support across multiple projects ensuring tasks timelines and documentation are accurately maintained.
- Manage calendars meetings and executive support requirements including scheduling minutes and follow-ups.
- Maintain and organise project documentation files and records using Microsoft 365 and SharePoint.
- Coordinate project workflows and task tracking using Asana or similar project management platforms.
- Prepare reports presentations and project updates for internal and external stakeholders.
- Assist with document control version management and compliance-related filing.
- Support communication between project teams contractors clients and suppliers.
- Use AI tools such as ChatGPT Claude and Gemini to improve workflow efficiency draft communications and assist with reporting.
- Monitor action items and deadlines ensuring timely completion and escalation where needed.
- Assist with general office administration and ad hoc project support as required.
- Proven experience in project administration executive administration or similar support roles.
- Strong proficiency in Microsoft 365 (Teams SharePoint Outlook Word and Excel).
- Experience using Asana or other project management systems.
- Familiarity with AI tools such as ChatGPT Claude and Gemini for productivity and workflow support.
- Excellent organisational skills with the ability to manage multiple tasks and priorities.
- Strong document management reporting and record-keeping capabilities.
- High attention to detail and problem-solving ability.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Experience in professional services construction property or project management environments is preferred.
- A proactive mindset with strong initiative and the ability to anticipate project needs.
- Australian clients and Australian hours (giving you great experience and an early finish!)
- Work from Home Allowance
- HMO for you AND a dependent
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
- And of course a competitive salary
Required Skills:
Proven experience in project administration executive administration or similar support roles. Strong proficiency in Microsoft 365 (Teams SharePoint Outlook Word and Excel). Experience using Asana or other project management systems. Familiarity with AI tools such as ChatGPT Claude and Gemini for productivity and workflow support. Excellent organisational skills with the ability to manage multiple tasks and priorities. Strong document management reporting and record-keeping capabilities. High attention to detail and problem-solving ability. Strong written and verbal communication skills. Ability to work independently and collaboratively in a fast-paced environment. Experience in professional services construction property or project management environments is preferred. A proactive mindset with strong initiative and the ability to anticipate project needs.
