People and Workplace Coordinator

What Were Looking For:

Are you looking for a role in a dynamic global business
Werelooking for aPeople and WorkplaceCoordinatortosupport both our People and Culture initiatives and Workplace operations. This role plays a keypartin deliveringexceptionalemployee supportwhile ensuring efficient office administration and workplace management.

About the Role:

We are looking for a trustworthy proactive and dependablePeople and Workplace Coordinatorto support the seamless day-to-day operations of our officewhile providing administrative support across key People and Capability processes.You will serve as a key point of contact for theemployees;visitorsand candidatestake ownership of front desk duties to our Manila office and ensure a welcoming efficient and well-managed work environment.In addition to coordinating workplace operations you willassistwithHRadministration. Including onboarding andoffboarding activities employee documentationschedulingand employee lifecycle coordination.You will work closely with the Office & Admin Managerand People and Capability team to helpresolve issues coordinatelogistics and support office-wide needs for our growing team. The ideal candidate thrives in a dynamic setting is naturally service-oriented anddemonstratesintegrity initiative anddiscretion when handling confidential information.

As aWorkplace Operations Coordinator you willbe responsible for:

• Administrative & Office Support
  Deliver comprehensive administrative support to the management and office team. Monitor office supplies inventoryassistwith orders andcoordinatewith vendors as needed. Organize andmaintainoffice files reports letters presentations and important documentation. Schedule meetingsassistin event planning and help coordinate office initiatives and team activities. Manage meeting room bookings at the Manila Hub and future permanent spaces.

• Employee & Visitor Experience
  Support new employee onboarding: prepare workstations welcome kits equipment and documentation. Serve as the front desk/receptionistgreet guests handle deliveries route calls and ensure positive first impressions.

• Vendor & Facilities Coordination
  Be the point of contact for contractors for the office such as electricians internet provider cleaners pest control etc. Relay all office-related concerns requests and updates to the Office & Admin Managerin a timely manner. Liaise with building management and external service providers as assigned.Assistwith office upkeep tidiness meeting room setup and facilities/maintenance escalation.

• Workplace Operations
  Supervise Manpower Agency staff manage scheduling andmaintainconsistent securitycleanlinessand orderliness in all office areas. Support hot desking requirements: seat assignmentmonitordesk availability and provide updates to the Office & Admin Manager.

• People Operations Support

Provide administrative support to the P&C team by coordinating recruitment activitiesassistingin onboarding&offboarding andemployment documentationwhile ensuring confidentiality and data accuracy.Assistwith otherpeopleoperations initiatives as.

• General Support
  Perform ad hoc administrative HR and workplace operational tasks as may be required by the office & admin manager People &Capabilitiesteam or the leadership team.

Skills and Experience:

Werelooking for someone who can effectively support workplace operations whilemaintaininga high levelof professionalism organization and service excellence. You will bring:

• High school diploma or equivalent required;bachelorsdegree preferred.

• 3-5 years experience inHR & Admin role or HR generalist

• Office administration facilitiesreceptionor equivalent experience

• Safety Officer 1 or certified first aider is highly preferred.

• Strong organization time management and multitasking skills.

• Excellent written and verbal communication.

• Professional appearance and customer-first demeanor.

• Proficient in Microsoft Office.

• Discreet and reliable especially with confidential information.

• Independent proactive and comfortable working in a team environment.

• Tech-savvy and quick to learn new software or digital tools.

• Friendly approachable and collaborative attitude.

• Willingness to workonsiteinTiendesitas Pasig City.

Key Competencies:

• Organization & Attention to Detail Keeps office operations records and schedules well-managed andaccurate.

• Problem-Solving Takes initiative to address office administrative or operational challenges efficiently.

• Communication Clear and professional verbal and written communication with internal teams and external vendors.

• Adaptability & Flexibility Thrives in a fast-paced environment with changing priorities.

• Collaboration & Teamwork Works well with cross-functional teams and stakeholders at all levels.

• Confidentiality & Professionalism Handles sensitive information with discretion and integrity.

• Project Execution Ability to plan prioritize and manage multiple responsibilities effectively.

• Proactive Mindset Seeks opportunities to improve processes and contribute beyond core duties.