Payroll & AP Specialist

A career with EROAD offers the unique opportunity to work in a fast-growing organisation that is at the forefront of intelligent transport solutions enhancing road safety productivity and reducing environmental impact. EROADs mission is to deliver intelligence you can trust for a better world tomorrow.

What Were Looking For

Are you a highly organised finance professional with a passion for accuracy compliance and delivering exceptional service

Were looking for an AP & Payroll Administrator to join our Finance team in the this role youll support the accurate and timely delivery of Accounts Payable Payroll Administration and local statutory compliance activities while ensuring strong financial controls and an excellent experience for both employees and suppliers.

Youll partner closely with Finance People & Culture Tax Treasury and external service providers to ensure payments payroll processes and regulatory obligations are completed accurately and efficiently. If you enjoy working with numbers improving processes and contributing to a high-performing team wed love to hear from you.

About the Role

As an AP & Payroll Administrator youll play a key role in supporting EROADs financial operations across supplier payments payroll administration tax compliance and financial controls.

This role requires strong attention to detail excellent organisational skills and the ability to manage multiple priorities while maintaining accuracy. Youll have the opportunity to contribute to process improvements support finance system enhancements and work collaboratively with a wide range of stakeholders across the business.

As an AP & Payroll Administrator you will be responsible for:

Accounts Payable Administration

• Review validate and process supplier invoices credit notes reimbursements and other payable transactions.

• Ensure appropriate approvals coding and supporting documentation are in place before processing.

• Reconcile supplier statements and investigate payment discrepancies.

• Monitor outstanding items and follow up on missing approvals documentation or purchase order information.

• Prepare payment information and support payment processing activities.

• Assist with AP month-end close activities reconciliations and reporting.

Payroll Administration

• Coordinate and verify payroll inputs including new starters leavers salary changes allowances deductions and leave records.

• Support payroll processing in accordance with approved payroll calendars and controls.

• Perform payroll checks and reconciliations to ensure payroll accuracy.

• Maintain confidential payroll records and supporting documentation.

• Respond to payroll queries and coordinate required corrections with stakeholders.

• Support payroll accounting reconciliations and employee benefit administration.

Tax & Regulatory Compliance

• Support local tax and statutory compliance requirements for payroll and Accounts Payable.

• Prepare information and supporting documents for regulatory submissions and remittances.

• Maintain accurate records for tax statutory and payroll-related obligations.

• Assist with internal and external audits and compliance reviews.

• Ensure all required documentation is retained and readily accessible.

Controls & Operational Excellence

• Follow documented policies financial controls delegated authorities and approval processes.

• Maintain accurate records and audit-ready documentation.

• Identify and escalate unusual duplicate unsupported or potentially fraudulent transactions.

• Support month-end audit and compliance activities as required.

• Ensure data accuracy and confidentiality across financial and employee information.

Continuous Improvement & Team Support

• Identify opportunities to improve efficiency accuracy and automation across AP and payroll processes.

• Support finance system enhancements workflow improvements and testing activities.

• Contribute to process documentation standard operating procedures and training materials.

• Collaborate with Finance colleagues to strengthen team capability and operational resilience.

Skills and Experience

Were looking for someone who combines strong financial administration capability with a proactive and service-oriented approach. Youll bring:

• Experience in Accounts Payable and Payroll Administration ideally within a Philippines operating environment.

• Strong understanding of AP payroll reconciliation and general ledger processes.

• Experience supporting local tax statutory and regulatory compliance activities.

• High attention to detail and commitment to accuracy.

• Experience using finance payroll banking and workflow systems.

• Intermediate Microsoft Excel Word and Outlook skills.

• Strong organisational and time management skills.

• Excellent written and verbal communication skills.

• Ability to manage multiple deadlines and competing priorities.

• A proactive solution-focused mindset with a continuous improvement mentality.

Key Competencies

• Attention to Detail Maintains high levels of accuracy when processing financial and payroll information.

• Customer Focus Delivers responsive and professional support to employees suppliers and stakeholders.

• Financial Administration Expertise Demonstrates strong understanding of AP payroll reconciliations and compliance processes.

• Problem Solving Investigates discrepancies and identifies practical solutions.

• Planning & Prioritisation Effectively manages deadlines and recurring financial activities.

• Compliance & Integrity Adheres to controls policies and confidentiality requirements.

• Continuous Improvement Seeks opportunities to improve processes controls and efficiency.

• Collaboration Builds strong relationships and works effectively across teams.

• Results Orientation Takes ownership and consistently delivers quality outcomes.

Why Youll Love Working at EROAD

EROAD is a true Kiwi success story in the tech sector. Publicly listed since 2012 were represented on the NZX and ASX and continue to grow rapidly across New Zealand Australia the Philippines and the USA.

We value diversity and are proud to be a multicultural organisation. At EROAD we invest in our people through employee recognition programs EAP offerings and continuous learning opportunities.

Our people are at the heart of everything we do we foster a culture of innovation collaboration and belonging where your ideas can thrive.

Join EROAD and be part of a purpose-driven organisation shaping the future of connected transport we would love to hear from you.