Part-time Virtual AssistantAppointment Setter

About WizeMentoring

WizeMentoring supports accounting and bookkeeping firm owners around the world to build high-performing profitable businesses. Through proven systems and expert mentoring we help our clients improve efficiency strengthen leadership and achieve long-term sustainable growth. With over 20 staff in 9 different countries we are growing rapidly and are looking for our next star team member!

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Job Overview

We are looking for a reliable well-organised Virtual Assistant / Appointment Setter to manage appointments and scheduling for clients. This is a part-time position ideal for someone who wants meaningful flexible work that fits around other commitments.

Youll essentially act as Samee (Samantha Regalado our WizeGrowth & Advisory Success Specialist) with inbox and calendar access to manage meetings and communicate with clients on her behalf. Keeping every interaction professional prompt and personable.

Why Join WizeMentoring

• Hourly rate: PHP 300 - 450
• Flexible part-time hours (averaging 1 hour/day up to a maximum of 10 hours/week across 5 days/week)
• 100% remote work from home
• Supportive and forward-thinking leadership team
• Opportunity to build long-term

Your Role

As a dedicated assistant/appointment setter your focus will be managing the scheduling process and attending to queries for all WizeGrowth and WizeAdvisory clients. As such a warm professional and clear communication style is essential ensuring every interaction feels prompt and personable.

Reports to Samee (Samantha Regalado)

Key Responsibilities

Scheduling & Calendar Management

• Coordinate and book appointments for clients via Outlook and Zoom avoiding scheduling conflicts
• Confirm reschedule and follow up on appointments promptly
• Send appointment reminders and confirmations to clients
• Flag any scheduling issues or conflicts to Samee proactively

Client Communication

• Handle client scheduling queries with prompt professional responses
• Communicate with clients via Microsoft Teams email and/or phone with a professional friendly tone

Meeting Preparation & Follow-Up

• Help prepare agendas links and materials and follow up to ensure clients are ready ahead of meetings
• Save organise and file meeting recordings and notes after each session

Client Records & Onboarding

• Keep client records clean accurate and up to date flagging any gaps to Samee
• Manage onboarding admin tasks and flag missing info or outstanding items to Samee

Task Tracking & Support

• Track outstanding client tasks and escalate anything needing Samees attention
• Assist Samee with ad-hoc tasks as needed
• Tech-savvy with confident hands-on experience using Microsoft Teams and Outlook
• Excellent written and spoken English with strong communication skills
• Good interpersonal skills and a warm professional client-facing manner
• Highly organised reliable and punctual
• Comfortable working independently in a remote part-time capacity
• Prior experience as a receptionist scheduler or virtual assistant is a plus

Our Ideal Candidate

• Tech-savvy with confident hands-on experience using Microsoft Teams and Outlook
• Excellent written and spoken English with strong communication skills
• Good interpersonal skills and a warm professional client-facing manner
• Highly organised reliable and punctual
• Comfortable working independently in a remote part-time capacity
• Prior experience as a receptionist scheduler or virtual assistant is a plus

When you join WizeMentoring youre not just getting a job. Youre joining a fast-moving impact-driven remote team that values ownership excellence and growth. Apply Today!