Marketing Coordinator & Strategic Events Specialist | Onsite Ortigas | PH
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Job Summary
- Plan and deliver one flagship client acquisition event per quarter including trade shows client dinners webinars and in-person events.
- Own event delivery from concept to completion covering venue selection suppliers budgets invitations collateral run sheets and on-the-day execution.
- Work with Sales and Performance Marketing to build targeted guest lists prioritising decision-makers from companies that fit Staff Domains ideal customer profile (ICP).
- Coordinate pre-event communications and attendee confirmations to maximise participation.
- Ensure attendees are captured in HubSpot and hand over event attendee lists to the Sales Development Representative (SDR) team within 48 hours.
- Produce a post-event report within one week covering attendance against ICP qualified leads cost per lead and recommended improvements.
- Research Australian industry events conferences awards and professional associations relevant to Staff Domains target markets.
- Assess opportunities based on audience quality sponsorship costs ICP alignment and potential business impact.
- Present a quarterly shortlist of recommended events to the Head of Marketing including expected audience costs ICP fit and recommendations.
- Coordinate participation in approved third-party events managing sponsorship deliverables speaker logistics promotional materials and lead capture.
- Evaluate the performance and return on investment of sponsored and attended events to guide future marketing spend.
- Co-own client and prospect visits with the current Events Specialist coordinating with Sales and Customer Success to deliver a professional engaging experience.
- Develop visit agendas manage logistics and prepare relevant materials and briefings for internal teams meeting with visitors.
- Record visit outcomes and follow-up actions in HubSpot to support ongoing client relationships and business development.
- Support the Employee Engagement Specialist in delivering internal events including town halls team days recognition activities and company-wide celebrations.
- Coordinate assigned suppliers schedules event materials and logistics to ensure smooth execution.
- Maintain accurate campaign event and contact records across Zoho and HubSpot.
- Track event performance including attendance against ICP qualified leads cost per lead and lead handoff time to Sales.
- Monitor campaign delivery against deadlines tracking completion rates outstanding deliverables and blocked items.
- Provide regular reports to the Head of Marketing on event outcomes campaign progress and opportunities for improvement.
- Ensure marketing and event activities comply with brand guidelines data privacy standards and company procurement and expense procedures.
- Keep event spending within approved budgets and maintain records of expenses and supplier agreements.
- Escalate delivery risks budget concerns and significant delays to the appropriate stakeholders.
- A minimum of 2 years of experience in event coordination marketing coordination or project coordination with 2 to 4 years preferred.
- Proven end-to-end event management experience including venue sourcing supplier coordination budget management run sheets and event execution.
- Experience independently owning at least two B2B events from planning through delivery rather than solely providing event support.
- Experience managing suppliers agencies or freelancers within approved budgets.
- Strong project coordination skills with the ability to manage multiple workstreams stakeholders and deadlines simultaneously.
- Excellent written and verbal English communication skills including the confidence to brief Australian clients suppliers and senior stakeholders.
- Strong follow-through and stakeholder management skills including the ability to secure overdue deliverables and escalate issues when necessary.
- Excellent attention to detail across logistics timelines budgets records and reporting.
- Experience using project management and CRM platforms such as Zoho HubSpot Asana ClickUp or Monday.
- A proactive commercially minded approach to event planning and marketing execution.
- Willingness to travel as required including occasional travel to Australia with a valid passport.
- Experience in outsourcing recruitment staffing or professional services.
- Experience organising events for Australian audiences or working with Australian clients and suppliers.
- Working knowledge of Canva or similar tools for invitations presentations and event collateral.
- Experience measuring event ROI tracking lead generation or supporting B2B client acquisition.
- Familiarity with CRM-based lead management and sales handoff processes.
- Competitive compensation package.
- HMO Dental and Life Insurance for you and one free dependent from day one with the option to enrol additional dependents.
- Paid Leaves: Birthday Vacation Medical and Maternity. Up to 6 Vacation Leaves are convertible to cash on your anniversary.
- Employee Engagement Activities: Year-End Party Family Day Team Building and more!
Required Skills:
What You Bring Were looking for someone with: A minimum of 2 years of experience in event coordination marketing coordination or project coordination with 2 to 4 years preferred. Proven end-to-end event management experience including venue sourcing supplier coordination budget management run sheets and event execution. Experience independently owning at least two B2B events from planning through delivery rather than solely providing event support. Experience managing suppliers agencies or freelancers within approved budgets. Strong project coordination skills with the ability to manage multiple workstreams stakeholders and deadlines simultaneously. Excellent written and verbal English communication skills including the confidence to brief Australian clients suppliers and senior stakeholders. Strong follow-through and stakeholder management skills including the ability to secure overdue deliverables and escalate issues when necessary. Excellent attention to detail across logistics timelines budgets records and reporting. Experience using project management and CRM platforms such as Zoho HubSpot Asana ClickUp or Monday. A proactive commercially minded approach to event planning and marketing execution. Willingness to travel as required including occasional travel to Australia with a valid passport. Nice to Have Experience in outsourcing recruitment staffing or professional services. Experience organising events for Australian audiences or working with Australian clients and suppliers. Working knowledge of Canva or similar tools for invitations presentations and event collateral. Experience measuring event ROI tracking lead generation or supporting B2B client acquisition. Familiarity with CRM-based lead management and sales handoff processes.
