Legal Practice Assistant

Contract: Full-time Independent Contractor

Location: Remote we hire across multiple jurisdictions

Hours: US Eastern Time

Our Firm

Sterlington PLLC is a full-service law firm focusing on complex corporate litigation executive compensation and private wealth matters. As a firm we focus on the economic as well as the legal aspects of our matters. Among other strengths Sterlington is the ultimate law firm for founders senior executives and UHNWIs as well as their related businesses.

We are remote-first and our support teams work as one global Legal Operations function across multiple time zones.

Learn more at

The Opportunity

We are looking for a first-class Legal Practice Assistant to provide white glove support service to our firms partners and attorneys. By gaining a deep understanding of each partners practice you will support them to execute on client matters run the administrative engine behind the work coordinate with stakeholders across the firm and help ensure our business and our clients goals are achieved.

We are looking for someone who is curious and practical in using AI and technology to improve day-to-day work streamline processes and support attorneys more efficiently.

This is a broad role for someone who wants more than calendar management. Alongside core executive support you will work on documents matter coordination process and project management. As we scale we are adding elite talent to this team.

What Youll Do

• The partners day. Complex multi-time-zone diaries: schedule protect and make the call when two things collide. Inboxes with judgment not just volume: triage surface draft the first pass chase what has gone quiet. Meeting packs briefing notes agendas and the follow-up actions afterwards. Travel end to end including the changes in flight and the reconciliation afterwards.
• The client-facing paperwork. Engagement letters prepared circulated and tracked through to signature and return. Client and prospect correspondence written to a standard that reflects who we act for. Contact records and CRM entries that are accurate because you keep them that way.
• The documents. Formatting versioning comparison and preparing the execution copy to firm standard. Filing that means anyone can find the document not just you.
• Time and billing to the flagging line. Prompting and chasing time capture. Flagging billable items disbursements and expenses to Finance for processing. You need enough billing literacy to spot what matters. You will not be processing it.
• How you work. Anything belonging to the wider function goes through the Legal Operations intake channel rather than into your own list. You work to the teams published response standards. You reach for AI first and tell us when you have found a faster way.

What Were Looking For

• 5 years supporting partners senior fee earners or C-suite executives ideally in law or professional services.

• Fluent English verbal and written

• Strong proficiency with MS Office Aderant or similar practice management software PowerBI or similar data analytics dashboards Claude CoPilot or similar AI tools Asana or similar project management tools

• Excellent organizational and project management skills; able to carry several workstreams without dropping detail

• Ability to remain poised under pressure multitask and prioritize effectively

• Strong team orientation and a preference for collaboration

• Experience with a practice management billing time-capture or document management system or evidence you have learned a comparable system quickly

At Sterlington we believe that world-class talent has no boundaries. We are committed to fostering a diverse and inclusive environment where unique perspectives are valued and every individual has the opportunity to thrive. We encourage all qualified candidates to apply.