IT Project Assistant

Req number:

Employment type:

Worksite flexibility:

Who we are

CAI is a global services firm with over 9000 associates worldwide and a yearly revenue of $1.3 billion. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients colleagues and communities. As a privately held company we have the freedom and focus to do what is rightwhatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

Job Description

We are looking for anIT Project Assistantfocusing on coordination quality assurance technical support and administrative oversight.This position will befull-timeandhybrid at Mandaluyong City.

What Youll Do

• Prepare presentation decks and briefing materials by organizing inputs draftingcontent and ensuring messaging clarity visual coherence and alignment withPMU standards

• Review reports templates and system outputs to check for completenessformatting consistency and logical flow before submission

• Support the consolidation and structuring of content for progress updates teamsummaries and technical working documents

• Maintain and regularly update integrated trackers for meetings action itemsdeliverables and submissions across SovOps GEMS ISMS and PPP

• Track and flag recurring delays missed inputs or coordination issues for timelyaction by the PMU

• Support the preparation of status summaries and updates based on tracker datafor internal PMU use

• Assist in the preparation formatting and organization of data and structuredcontent (e.g. checklists reference tables) to support data migration or systemreadiness

• Review and validate shared inputs submitted by teams and consultants forcompleteness consistency and usability

• Collaborate with technical staff and consultants in preparing deliverablesrequiring formatting review or consolidation

• Plan and coordinate meetings workshops and consultations ensuringalignment of calendars timely circulation of materials and smooth execution ofevents

• Coordinate circulation of materials pre-meeting preparation minutes ofmeetings and follow-through on actions or deliverables

• Maintain PMU calendars team timelines and shared schedules ensuringdeadlines and priorities are clearly tracked and communicated

• Provide administrative support to assigned technical staff including schedulingtravel coordination logistical arrangements and documentation support

• Organize onboarding of consultants and new staff by organizing digital accessintroductory materials and workspace orientation

• Maintain structured and user-friendly document repositories in SharePointOneDrive and Teams ensuring logical folders and ease of access

• Provide basic troubleshooting or walkthroughs for shared digital tools used byPMU

What Youll Need

Required:

• 23 years in project coordination secretariat or administrative support

• Proficiencyin Microsoft 365 (SharePoint OneDrive Teams Excel Word PowerPoint)

• Ability to prepare presentation decks and briefing materials

• Experiencemaintainingintegrated trackers

• Data organization and content structuring

• Organizational and coordination skills

• Strong written and verbal communication

• Attention to detail

• Stakeholder coordination skills

Preferred:

• Familiarity with GEMS ISMS or similar platforms

• Onboarding coordination experience

• Basic troubleshooting of digital tools

• Data validation and review

Physical Demands

• Ability to safely and successfully perform the essential job functions

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings etc.

• Ability to conduct repetitive tasks on a computer utilizing a mouse keyboard and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employment selection process please direct your inquiries to or (888).